Document Control Lead: EDMS & Records Expert

NewRange Copper Nickel LLC; Minnesota; On-site; USD 90,000 - 120,000; Full time

Job summary

NewRange Copper Nickel LLC is seeking a Document Control Lead to establish and administer the EDMS and document control processes across study, engineering, procurement, construction, commissioning and close-out activities.

You will maintain the official project record, manage review workflows, coordinate transmittals with internal teams and external parties, and ensure timely, accurate, and compliant documentation throughout the project lifecycle.

Qualifications

• Diploma or bachelor’s degree in document management or related field; equivalent experience may be considered.
• Minimum of five (5) years in formal document control or records management in engineering, construction, mining, or major capital projects.
• Experience controlling drawings, transmittals, submittals, vendor data, revisions, approvals, and close-out records.
• Hands-on EDMS experience and involvement in EDMS selection, configuration, implementation, or migration.

Responsibilities

• Establish and maintain controlled repositories and the master document register for engineering drawings, reports, specs, contracts, vendor data, and other documents until EDMS is implemented.
• Apply numbering, naming, metadata, revision and status codes, review requirements, and distribution rules.
• Control issue, reissue, supersession, and withdrawal of documents to ensure current, approved information is used.
• Monitor workflows, follow up on overdue actions and escalate delays or nonconforming submissions.
• Manage incoming/outgoing transmittals and maintain complete, traceable records of submissions, reviews, approvals, and distributions.
• Coordinate submissions among engineering, procurement, construction, operations, contractors, vendors, consultants, and external parties.
• Perform completeness and quality checks on document packages, including metadata, references, signatures, and attachments.
• Compile turnover and close-out packages with final vendor data, as-built docs, manuals, and certificates.
• Maintain accurate document logs, registers, distribution records, and audit trails.
• Prepare routine and ad hoc reports on document status, overdue reviews, revisions, and close-out readiness.
• Support reviews, assurance activities, and audits by providing reliable project records.
• Administer retention, legal-hold, archiving, and final-record-transfer requirements.
• Define document management requirements and support EDMS selection/configuration/testing/implementation.
• Provide onboarding and training on interim procedures, EDMS workflows, and system requirements.
• Monitor performance and identify workflow improvements; ensure standards across contracts and project phases.

Skills

Document lifecycles

Attention to detail

MS Office

EDMS

Communication

Time management

Problem solving

Education

Bachelor's degree or Diploma in related field

Tools

EDMS

SharePoint

Job description

NewRange Copper Nickel LLC is seeking a Document Control Lead to establish and administer the EDMS and document control processes across study, engineering, procurement, construction, commissioning and close-out activities.

You will maintain the official project record, manage review workflows, coordinate transmittals with internal teams and external parties, and ensure timely, accurate, and compliant documentation throughout the project lifecycle.