Document Control Clerk

Utilicom; Gastonia (NC); On-site; USD 24,000 - 35,000; Part time

Job summary

Utilicom is seeking a part-time Document Control Clerk to manage, digitize, and maintain records at our Gastonia facility, on-site. The role offers approximately 20–25 hours per week with the potential to transition to full-time based on business needs and performance.

Pay is $21.50 per hour, and you will process shipping, receiving, and purchasing paperwork, verify document accuracy, and coordinate between office and warehouse teams to ensure smooth recordkeeping.

Qualifications

• 1+ years of experience in office administration, records management, document control, or warehouse/logistics support preferred.
• Strong computer proficiency, including email, document scanning, electronic filing, and digital folder management.
• Exceptional attention to detail, accuracy, and strong organizational skills.
• Reliable written and verbal communication skills.
• Ability to follow established record-keeping procedures consistently.
• Comfortable working in both an office setting and a warehouse environment.

Responsibilities

• Scan, index, and upload documents into internal systems.
• Check records for completeness and legibility.
• Email and route critical paperwork to departments and contacts.
• Label, date, cross-reference, and file documentation.
• Organize and maintain historical records for quick retrieval.
• Coordinate with office and warehouse staff to resolve missing paperwork.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Document scanning software

Electronic filing systems

Job description

Job Description

Job Description

Employment Type: Part-Time (with potential to transition to Full-Time based on business needs and performance)

Pay Rate: $21.50 per hour

Location: 1000 Tulip Drive, Gastonia, NC (On-site)

Schedule: Monday – Friday, approx. 20–25 hours/week

Position Summary: We are seeking an organized, detail-oriented Document Control Clerk to manage, digitize, and maintain company records at our Gastonia facility. This role is currently Part-Time with the opportunity to transition into a Full-Time position based on business needs, workload, and performance.

In this role, you will be responsible for processing shipping, receiving, and purchasing paperwork, verifying document accuracy, and ensuring smooth communication between office and warehouse teams.

Key Responsibilities

• Scanning & Digital Organization: Scan, index, and upload shipping, receiving, purchasing, and general administrative documents into internal electronic systems and designated folders.
• Quality Review: Check scanned records for completeness, legibility, and proper formatting before archiving.
• Document Distribution: Promptly email and route critical paperwork to the appropriate internal departments and external contacts.
• Filing & Record Management: Accurately label, date, cross-reference, and file physical and digital documentation (linking records to specific customers, purchase orders, or shipments).
• Archive Maintenance: Organize and maintain historical records to ensure quick and easy retrieval.
• Team Communication: Work directly with both office staff and warehouse personnel to track down missing paperwork and ensure seamless recordkeeping.

Qualifications

• 1+ years of experience in office administration, records management, document control, or warehouse/logistics support preferred.
• Strong computer proficiency, including email, document scanning, electronic filing, and digital folder management.
• Exceptional attention to detail, accuracy, and strong organizational skills.
• Reliable written and verbal communication skills.
• Ability to follow established record-keeping procedures consistently.
• Comfortable working in both an office setting and a warehouse environment.

Company Description

Utilicom Supply Associates, LLC, established in 2007, is a leading stocking distributor specializing in communications, traffic, and utility infrastructure products. Headquartered in Norcross, Georgia, we serve a diverse clientele across the Southeast—including departments of transportation (DOTs), utilities, contractors, and municipalities. With dedicated warehouse and distribution facilities, we enable rapid, reliable delivery of critical materials ranging from fiber optic cables to traffic signal components as our footprint continues to grow.