Data Entry, Records

CTS Health; Gastonia (NC); On-site; USD 23,000 - 32,000; Part time

Job summary

CTS Health in Gastonia, NC is seeking a part-time Data Entry and Records Clerk to digitize active and inactive files, review documents, and upload them into the organization’s digital storage system. This temporary role supports timely access to employee records while maintaining confidentiality.

The position is 25 hours per week, Monday through Friday, 8:00 a.m. to 1:00 p.m., for about one month with possible extension based on workload. Office-based with standard office equipment usage.

Qualifications

• High school diploma or equivalent required.
• Must be at least 18 years old.
• Ability to use computers, scanners, and digital document-storage systems to upload and organize records.
• Must satisfactorily complete pre-employment screening as required.

Responsibilities

• Collect active and inactive files designated for digitization.
• Review source files and prepare documents for scanning or electronic upload.
• Scan or upload documents into the digital storage system.
• Apply file-naming conventions, folder structures, and indexing procedures.
• Match uploaded documents to the correct source and location.
• Verify uploaded records for accuracy, completeness, legibility, and retrievability.
• Maintain tracking logs for completed and outstanding files.
• Protect confidentiality of information and restrict access.
• Handle physical and electronic records to prevent loss or damage.
• Follow priorities, procedures, deadlines, and supervisor instructions.
• Return or re-file documents after upload and verification.
• Comply with confidentiality requirements at all times.
• Perform other duties as assigned.

Skills

Reporting

Administrative Writing

Microsoft 365

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Job Details: Job Location: Foster Care - Gastonia, NC 28054, Position Type: Part Time, Education Level: High School, Salary Range: $20.00 - $20.00 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Admin - Clerical, Overview

The Data Entry, Records position provides temporary administrative support by converting active and inactive files into the organization's designated digital storage system. The role reviews source documents, uploads and organizes records, and verifies that electronic files are complete, legible, and stored in the correct location. The position supports timely access to employee records while handling confidential information in accordance with organizational procedures.

Responsibilities and Duties:

• Collect active and inactive files designated for digitization.
• Review source files and prepare documents for scanning or electronic upload.
• Scan or upload documents into the organization's designated digital storage system.
• Apply established file-naming conventions, folder structures, document categories, and indexing procedures.
• Match each uploaded document to the correct source and record location.
• Verify uploaded records for accuracy, completeness, legibility, correct orientation, and retrievability.
• Identify and promptly report missing, duplicate, unreadable, misfiled, or incorrectly indexed documents.
• Maintain assigned tracking logs or progress records for completed and outstanding files.
• Protect confidential information and limit record access to authorized individuals.
• Handle physical and electronic records carefully to prevent loss, damage, alteration, or misplacement.
• Follow assigned priorities, procedures, deadlines, and supervisor instructions.
• Return or re-file physical documents in the designated location after successful upload and verification.
• Comply with the agency's confidentiality requirements at all times.
• Any other duties assigned by supervisor.

Schedule:

25 hours per week, Monday through Friday, 8:00 a.m. to 1:00 p.m. Not eligible for benefits

This is a temporary position with an anticipated duration of approximately one month. The engagement may be extended based on records volume. Any extension will be confirmed in writing.

Physical Requirements and Working Conditions:

• Work environment: Office-based.
• Physical activity: Prolonged sitting and computer use; and reading and scanning paper and electronic records. May intermittently stand, walk, bend, and reach to access files and office equipment.
• Other conditions: Frequent use of a computer and scanner and routine handling of confidential employee records.

Qualifications: Education, Qualifications, Experience:

• High school diploma or equivalent required
• Must be at least 18 years old.
• Ability to use computers, scanners, and digital document-storage systems to upload and organize records.
• Reporting skills, Administrative Writing Skills, Microsoft 365 Applications Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.
• Must satisfactorily complete all pre-employment screening required under 10A NCAC 70F .0206, including no substantiated findings of abuse or neglect listed on the NC Health Care Personnel Registry or the Responsible Individuals List, and no disqualifying criminal convictions, before beginning work