Document Control Clerk

GLOBAL Services; Conway Springs (KS); On-site; USD 50,000 - 65,000; Part time

Job summary

GAS Global Services LLC is seeking a Document Control Clerk in Conway Springs, KS, supporting project teams with precise record-keeping and compliance. You will handle vendor contracts, process requests via the document control inbox, and help develop and maintain document workflows.

The role requires meticulous organization and clear communication with internal teams and subcontractors. You will log, file, and distribute documents, ensure version control, and assist in preparing status reports.

Qualifications

• High School Degree or GED required.
• Experience in document control preferred.
• Detail-oriented, organized, and able to multitask in a fast-paced environment.

Responsibilities

• Maintain and organize project vendor contract documentation through the project lifecycle.
• Log, label, sort, file, store, and retrieve electronic and physical documents.
• Manage the document control inbox and process incoming requests.
• Track and distribute document transmittals accurately and promptly.
• Support development and maintenance of document workflows and client documentation procedures.
• Ensure documents are correctly labeled, version-controlled, and compliant with project standards.
• Prepare and deliver document status reports to project teams.
• Collaborate with internal departments to coordinate document control needs and support project efficiency.
• Assist in training team members on document control procedures and best practices.
• Communicate with clients, partners, and subcontractors to ensure compliance with documentation standards.
• Conduct audits and participate in corrective/preventive actions when required.
• Uphold confidentiality and integrity of sensitive information.
• Perform other duties as assigned.

Skills

Attention to detail

MS Excel

Written communication

Verbal communication

Teamwork

Confidentiality

Adaptability

Learning new systems

Education

High School Degree or GED

Tools

InEight software

SharePoint

Job description

Document Control Clerk

JOB-10045713

Anticipated Start Date

September 28, 2026

Location

Conway Springs, KS

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

The Document Control Clerk plays a vital role in supporting project teams by maintaining accurate records and ensuring compliance with document control procedures. This role involves managing project vendor contract documentation, processing requests via the document control inbox, and assisting with the development and maintenance of document workflows. The ideal candidate is highly detail-oriented, organized, and able to multitask in a fast-paced environment while communicating effectively with internal teams, partners, and subcontractors.

Job Description

• Maintain and organize project vendor contract documentation throughout the project lifecycle.
• Log, label, sort, file, store, and retrieve electronic and physical documents.
• Manage the document control inbox and process incoming requests.
• Track and distribute incoming and outgoing document transmittals accurately and promptly.
• Support the assessment and maintenance of document control work packages and client documentation procedures.
• Ensure documents are correctly labeled, version-controlled, and compliant with project standards.
• Assist in preparing and delivering document status reports to project teams.
• Collaborate with internal departments to coordinate document control needs and support project efficiency.
• Assist in training team members on document control procedures and best practices.
• Communicate with clients, partners, and subcontractors to ensure compliance with documentation standards.
• Conduct audits of documentation processes and participate in corrective or preventive action items when required.
• Uphold the confidentiality and integrity of sensitive information.
• Perform other duties as assigned.

Skills Required

• Strong attention to detail and ability to manage multiple tasks efficiently.
• Knowledge of document control principles and related standards is preferred.
• Proficiency in Microsoft Office, particularly MS Excel.
• Experience with SharePoint and InEight software is a plus.
• Comfortable using office equipment such as computers, printers, scanners, and plotters.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work both independently and as part of a team.
• Willingness to learn new systems and procedures.
• Ability to maintain confidentiality and work under pressure to meet deadlines.

Education/Training/Certifications

• High School Degree or GED

GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.