Document Control Clerk

Carisam; Florida; On-site; USD 32,000 - 48,000; Full time

Job summary

Carisam in Doral, FL, is seeking a Full Time Document Control Clerk to provide support and coordination of documents for the Document Control team in compliance with customs regulations. The role reports to the Document Control Supervisor and operates on a Monday–Friday 8:00am–5:00pm schedule.

The ideal candidate has a high school diploma or GED, strong organizational and communication skills, and the ability to work independently.

Qualifications

• Knowledge of Import/Export paperwork and Customs Documentation.
• Excellent customer service and organizational skills.
• Able to work independently and maintain effective working relationships.
• Positive attitude with problem-solving skills.
• Able to multi-task and work under pressure.

Responsibilities

• Teardown and organization of Form 7512.
• Coordinate documents in accordance with Customs regulations.
• Organize invoices and delivery receipt documents for warehouse deliveries.
• Prepare documentation for amendments and/or cancellation of bonded documents.
• Maintain Power of Attorney records for Carisam and Crossroads.
• Scan and index internal documents in Docuware.
• Update company records and storage logs; manage document control forms.
• Perform general office duties and other administrative tasks as needed.
• Take on additional duties as assigned by supervisor.

Skills

Import/Export paperwork

Customer service

Organization

Communication

Independent work

Problem-solving

Multi-tasking

Overtime flexibility

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Outlook

Docuware/JD Edwards

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Doral, FL, US

JOB DESCRIPTION

Department: Customer Service

Job Status:Full Time

FLSA Status: Non-Exempt

Reports To:Document Control Supervisor

Work Schedule: M-F 8:00am - 5:00 pm

Positions Supervised:N/A

POSITION SUMMARY

The Document Control Clerk reports to the Document Control Supervisor or her designee. Incumbent will provide support and coordination of documents for the Document Control team in accordance with custom regulations.

ESSENTIAL FUNCTIONS

• Teardown and organization of Form 7512.
• Coordination of documents in accordance with Customs regulations.
• Organization of invoices and delivery receipt documents for warehouse deliveries.
• Responsible for the necessary documentation for amendments and/or cancellation of bonded documents.
• Responsible for keeping updated records of Power of Attorney for Carisam and Crossroads.
• Scanning/indexing internal documents in Docuware System.
• Updating company records and storage logs as well as inventory of document control forms.
• General office duties as well as other administrative functions.
• Any additional duties ss required by supervisor.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of Import/Export paperwork and Customs Documentation
• High level of Customer Service and organization skills.
• Excellent communication and interpersonal skills.
• Must be able to work independently.
• Ability to establish and maintain effective working relationships with others.
• Must have a positive attitude with excellent problem-solving skills.
• Ability to multi-task and problem-solve under stressful/high pace environment.
• Ability to work overtime and flexible schedule.

EDUCATION AND WORK EXPERIENCE

High School Diploma or GED is required. Administration knowledge experience is preferred. Bilingual fluent English/Spanish; Read & Write proficiency required.

COMPUTER SKILLS

• Proficient Computer skills, specifically MS Word/Excel/Power Point/Outlook, Web programs.
• Experience with GTK Software, JD Edwards, or similar customer service/order management systems preferred.
• Calculator, fax machine, telephone, copier.

PHYSICAL DEMANDS

Physical Abilities Lift /Carry

Stand F (Frequently) 10 lbs. or less F (Frequently)

Walk F (Frequently) 11-20 lbs. O (Occasionally)

Sit F (Frequently) 21-50 lbs. N (Not Applicable)

Handling / Fingering F (Frequently) 51-100 lbs. N (Not Applicable)

Reach Outward F (Frequently) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder F (Frequently)

Climb O (Occasionally)

Squat or Kneel O (Occasionally)

Bend O (Occasionally)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33%-66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements

• Vision: (Near, Distance, Peripheral, Depth Perception) The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• Sense of Sound (Sounds)
• Sense of Touch

WORK ENVIRONMENT

Office Environment - Working conditions are good. Working environment is primarily in a climate-controlled office. The noise level in the work environment is usually moderate.

ESSENTIAL PERSONNEL

This function/position has been designated as "essential." This means that when the Company is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the Company.