Document Control Associate

Commonwealth LNG; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading energy firm in Houston is seeking an Associate for Document Controls to ensure accuracy and compliance in document management. The successful candidate will help manage document control standards, support revision processes, and utilize Aconex for tracking. An ideal applicant has 3+ years of experience in document control, strong multitasking abilities, and proficiency in Microsoft Office. Join this dynamic team and contribute to major capital projects while honing your skills in a collaborative environment.

Qualifications

• A high school diploma is required; associates degree or higher-level education preferred.
• 3+ years of experience in Document Control is necessary.

Responsibilities

• Provide clerical support to document management activities ensuring accuracy and compliance.
• Manage and maintain document control standards and track metrics on document review cycles.
• Support the document revision process for drawings and documentation updates.

Skills

Document control procedures

Multitasking

Microsoft Office Suite

Proactive problem-solving

Aconex

Education

High school diploma

Associate's degree or higher

Job description

The Associate, Document Controls will provide clerical support to all document management activities, ensuring accuracy, compliance, and accessibility throughout the project lifecycle, and interfacing with operations. This role will be responsible for managing and maintaining document control standards including carrying tasks related to inputting documents and tracking metrics on CWLNG document review cycle times.

Key Accountabilities

• Understand, follow, and apply document control procedures.
• Verify documentation against our document control system (Aconex).
• Checkout, issue, and track documentation updates for projects and special programs.
• Support the document revision process to ensure proper procedures are followed for drawings and documentation updates.
• Track action items for documents and drawings distributed to project teams.
• Assist project teams with electronic document filing, organization, and retrieval.
• Maintain master documents, library documents, and associated hardcopy and digital files.
• Serve as a liaison with external parties when required.
• Utilize key software applications and internal resources effectively.
• Coordinate Foreign Printing (FP) and scanning of project drawings to ensure accurate and timely support for major capital projects.
• Perform additional duties as assigned.

Qualifications

Education, Certificates, and Licenses:

• High school diploma required; associates degree or higher-level education preferred.

Experience:

• 3+ years of experience in Document Control

Knowledge, Skills, and Abilities:

• Experience with Aconex a plus
• Takes initiative, proactive and problem-solving attitude, flexible, team player
• Strong ability to multitask
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)