Document Control Administrator

ovt; Santa Clara (CA); On-site; USD 100,289,000 - 128,943,000; Full time

Job summary

ovt seeks a proactive, detail-oriented Document Control Administrator to join our Santa Clara team. This role focuses on maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering high-quality internal and external customer service.

The ideal candidate is highly organized, tech-savvy, and an excellent communicator who thrives in a fast-paced, professional environment. Strong Excel skills and meticulous records management are essential.

Qualifications

• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and time management.
• Mandarin speaking and writing skills preferred.

Responsibilities

• Provide comprehensive administrative support across multiple departments and office functions.
• Utilize Microsoft Office—particularly Excel—to streamline workflows and support data-driven initiatives.
• Maintain accurate, well-organized records and filing systems in compliance with company standards.
• Coordinate calendars, schedule meetings, and manage travel arrangements as needed.
• Handle inbound and outbound communications with professionalism and efficiency.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Ensure document control processes are followed and continuously improved.

Skills

Communication

Time management

Organizational skills

Interpersonal skills

Problem solving

Mandarin language (preferred)

Tools

Excel

Job description

Position: Document Control Administrator

Pay Rate: $35–$45 per hour

Location: Santa Clara, CA

We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.

The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.

Key Responsibilities

• Provide comprehensive administrative support across multiple departments and office functions
• Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives
• Maintain accurate, well-organized records and filing systems in compliance with company standards
• Coordinate calendars, schedule meetings, and manage travel arrangements as needed
• Handle inbound and outbound communications with professionalism and efficiency
• Prepare reports, presentations, spreadsheets, and other business documents
• Ensure document control processes are followed and continuously improved

Qualifications & Skills

• Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners
• Comfortable working with modern office software, digital tools, and workplace technologies
• Highly organized with strong attention to detail and time management skills
• Mandarin speaking and writing skills preferred