Jr. Document Control Specialist

PTS Advance; Westwego (LA); On-site; USD 36,000 - 54,000; Full time

Job summary

PTS Advance is seeking a Junior/Assistant Document Controller to support document management for a busy project team. This role suits someone with strong computer skills, attention to detail, and a willingness to learn.

Administrativen or IT support backgrounds are encouraged to apply. Key responsibilities include maintaining documents, distributing communications, and supporting revisions, version tracking, and reporting.

Qualifications

• Strong computer and organizational skills.
• Proficiency with Microsoft Excel and Outlook/Email.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Eagerness to learn and work in a team-oriented environment.

Responsibilities

• Maintain, organize, and track project documents and records.
• Ensure documentation is filed accurately and updated in a timely manner.
• Distribute and manage project-related communications via email.
• Support document control procedures, including revisions, version tracking, and document retention.
• Assist project teams with document retrieval and reporting requests.
• Maintain spreadsheets and records using Microsoft Excel.
• Verify document accuracy and completeness before distribution.
• Support additional administrative and project coordination tasks as assigned.

Skills

Strong computer skills

Organizational skills

Written and verbal communication

Multitasking

Teamwork

Willingness to learn

Tools

Microsoft Excel

Outlook/Email

Job description

Schedule: 40 hours per week (Overtime available as needed)

Start Date: ASAP

Position Overview

We are seeking a Junior/Assistant Document Controller to support document management and administrative activities for a busy project team. This is an excellent opportunity for someone with strong computer skills, attention to detail, and a willingness to learn. Candidates with administrative, technical, or IT support backgrounds are encouraged to apply.

Key Responsibilities

• Maintain, organize, and track project documents and records.
• Ensure documentation is filed accurately and updated in a timely manner.
• Distribute and manage project-related communications via email.
• Support document control procedures, including revisions, version tracking, and document retention.
• Assist project teams with document retrieval and reporting requests.
• Maintain spreadsheets and records using Microsoft Excel.
• Verify document accuracy and completeness before distribution.
• Support additional administrative and project coordination tasks as assigned.

Required Qualifications

• Strong computer and organizational skills.
• Proficiency with Microsoft Excel and Outlook/Email.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Eagerness to learn and work in a team-oriented environment.

Preferred Qualifications

• 0-2 years of experience in document control, administrative support, data entry, or related roles.
• IT support, technical support, or technology-related experience is a plus.
• Experience maintaining files, records, inventories, or databases is preferred.