Document Control Coordinator

Clearbridge Executive Search, LLC; Port Washington (WI); On-site; USD 19,000 - 28,000; Full time

Job summary

Clearbridge Executive Search, LLC is seeking a detail-oriented documentation specialist to manage controlled documentation, site logs, production and batch records, and related tracking spreadsheets at our Port Washington facility. You will support customer specifications and master files, ensuring accuracy and accessibility.

Collaborating with cross-functional personnel, you will monitor quality system compliance, communicate findings, and assist with corrective actions and continuous

Qualifications

• High school diploma/GED with related administrative, documentation, or quality support experience, complemented by the ability to quickly learn new processes and systems
• Strong ability to read, interpret, and apply business documents, technical procedures, quality standards, and regulatory requirements
• Excellent written and verbal communication skills, with experience preparing reports, documenting findings, and effectively communicating with stakeholders at all organizational levels
• Highly organized and detail-oriented, with strong project coordination, multitasking, and time-management skills in fast-paced environments
• Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint), Google Workspace, Outlook, and Adobe Acrobat, with the ability to maintain confidentiality and handle sensitive information professionally

Responsibilities

• Manage and maintain controlled documentation, including site logbooks, production records, batch records, cleaning documentation, and associated tracking spreadsheets
• Oversee document control activities by issuing, reviewing, updating, archiving, and maintaining both physical and electronic quality records in compliance with established procedures
• Support the administration and maintenance of customer specifications, master files, and revision-controlled documents while ensuring accuracy and accessibility
• Collaborate closely with cross-functional site personnel to communicate document status, coordinate updates, and ensure adherence to corporate document control requirements
• Monitor quality system compliance, identify variances or process issues, communicate findings to appropriate stakeholders, and support the implementation of corrective actions and continuous improvement initiatives

Skills

Administrative experience

Documentation interpretation

Communication skills

Organized and detail-oriented

Project coordination

Education

High school diploma/GED

Tools

Microsoft Office Suite

Google Workspace

Adobe Acrobat

Job description

Job Description

Job Description

Responsibilities

• Manage and maintain controlled documentation, including site logbooks, production records, batch records, cleaning documentation, and associated tracking spreadsheets
• Oversee document control activities by issuing, reviewing, updating, archiving, and maintaining both physical and electronic quality records in compliance with established procedures
• Support the administration and maintenance of customer specifications, master files, and revision-controlled documents while ensuring accuracy and accessibility
• Collaborate closely with cross-functional site personnel to communicate document status, coordinate updates, and ensure adherence to corporate document control requirements
• Monitor quality system compliance, identify variances or process issues, communicate findings to appropriate stakeholders, and support the implementation of corrective actions and continuous improvement initiatives

Qualifications

• High school diploma/GED with related administrative, documentation, or quality support experience, complemented by the ability to quickly learn new processes and systems
• Strong ability to read, interpret, and apply business documents, technical procedures, quality standards, and regulatory requirements
• Excellent written and verbal communication skills, with experience preparing reports, documenting findings, and effectively communicating with stakeholders at all organizational levels
• Highly organized and detail-oriented, with strong project coordination, multitasking, and time-management skills in fast-paced environments
• Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint), Google Workspace, Outlook, and Adobe Acrobat, with the ability to maintain confidentiality and handle sensitive information professionally

Salary: $17/hr.