Doc Control Specialist (Commissioning) - Data Center Construction

Sundt Enterprise; Temple (TX); On-site; USD 38,000 - 66,000; Full time

Job summary

Sundt Enterprise in Temple, TX is seeking a Documentation Support Specialist responsible for managing project documents and records under general supervision. You will assist with scanning prep, retrieval requests, and maintaining both electronic and physical library systems to ensure accurate filing and retrieval of critical project information.

3–5 years of support experience preferred; proficiency with MS Office and basic contract management tools is a plus.

Qualifications

• 3-5 years of previous support experience required; Contract Manager experience preferred.
• Familiarity with Prolog, ERP systems, and project management software preferred.
• Detail oriented with excellent organizational and multitasking abilities.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Assist with document preparation for scanning (remove staples, paper clips).
• Handle document retrieval requests and assist in document reproduction.
• Maintain the master project/drawing/spec files as the repository of design/construction documents.
• Maintain transmittal logs and records and ensure compliance.
• Organize, prepare and box inactive records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serve as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Support and maintain the operation of the Electronic Management & Physical File Structure Systems.

Skills

Detail oriented

Organizational skills

Multi-tasking

Strong communication

Interpersonal skills

Education

High school diploma

Associate's Degree

Tools

Contract Manager

Prolog

ERP systems

Microsoft Office

Job description

Job Summary

Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.

Key Responsibilities

• Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• Handles document retrieval requests, and assists in document reproduction .
• Maintains the master project/drawing / specification files as the repository of design /construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Minimum Job Requirements

• 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

• May stoop, kneel, or bend, on an occasional basis
• Must be able to comply with all safety standards and procedures
• Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• Will interact with people and technology frequently during a shift/work day
• Will lift, push or pull objects pounds on an occasional basis
• Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.