Document Control Specialist

TUSA TAKRAF USA Inc; Denver (CO); On-site; USD 22,730 - 32,373; Part time

Job summary

TUSA TAKRAF USA Inc is looking for a Document Control specialist in Denver, Colorado. In this role, you will manage documentation for projects, ensuring accuracy and compliance while assisting various departments.

The ideal candidate should possess a high school diploma or equivalent, along with familiarity in Microsoft Office suite. A competitive hourly rate of $20.00 USD is offered, commensurate with experience.

Qualifications

• High school diploma or equivalent; one year of college certificate or 3-6 months related experience.
• Knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Track documents for project managers, clients, and vendors.
• Process project specific documents for revision and approval.
• Compile control records and related files for various departments.

Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Education

High school diploma or equivalent GED

Job description

Overview

Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments by performing the following duties.

Responsibilities

• Track documents for project managers, clients, and vendors
• Track, maintain and file all Document Control transactions
• Process project specific documents (drawings, data sheets, etc.) for revision and approval
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data
• Consult with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents
• Post changes to computerized or manual control records, release documents, and notify affected departments
• Compile and maintain control records and related files to release blueprints, drawings, and engineering documents to the client, manufacturing, construction, and other departments
• Prepare requests for reproduction of documents when needed
• Monitor the distribution and reconciliation of process or reference documents
• Create received document report and distribute applicable documents to engineering
• Create various document status reports as requested
• Compile, print and copy Operation and Maintenance Manuals as needed for various projects
• Organize, print and compile bid documents
• Provide travel administrative support and coordination
• Review, reconcile and process staff credit card statements
• Monitor visitor access and issue passes when required
• Research, order, receive, and maintain office supplies including business cards, nameplates and equipment
• Assist with department and company events (all logistics)
• Cater and order meals as and when requested
• Assist with special projects and workflow process improvements
• Direct and prioritize standards for the screening of incoming mail, using expert judgment and knowledge
• Perform simple distribution and mailing of documents, answer telephones, sort and route mail, make photocopies, pick up mail, etc.
• Draft written responses or replies by phone or email when necessary
• Respond to regularly occurring requests for information
• Attend management meetings, create the agenda by coordinating with the management team, summarize the meeting in the form of meeting notes, and distribute timely
• Work independently and within a team on nonrecurring and ongoing projects
• Coordinate with the building management for service-related issues and work orders

Qualifications

• High school diploma or equivalent GED or one year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience
• Knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook (Beginner to Intermediate Windows)

Compensation

Hourly Rate $20.00 USD. Hourly rate commensurate with experience.