Divisional Admin & Operations Specialist

Ministry of Justice; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

The Ministry of Justice is seeking an administrative support professional to bolster the PS Division, delivering efficient business support services and ensuring timely production of documents and reports.

Responsibilities include maintaining administrative systems, contributing to process improvements, and coordinating HR, training, ICT, procurement, meetings and events while handling confidential data with professionalism across a busy public sector environment.

Responsibilities

• HR administration and absence management recording
• Vetting administration and co-ordination
• Appraisal, reward and recognition recording
• Gift & Hospitality register updating
• Training administration
• Maintaining up to date divisional organisational charts
• Health & Safety administrative support
• ICT administration and change requests processing
• Local information management using Probation systems
• Procurement and I-Proc requests handling
• Producing and maintaining core process maps
• Processing and recording documents related to goods and services
• Administering room bookings, meetings and events
• Answering external and internal enquiries by telephone or in person
• Managing hires car bookings and general office administration
• Handling printing requests and circulating alerts

Job description

The Ministry of Justice is seeking an administrative support professional to bolster the PS Division, delivering efficient business support services and ensuring timely production of documents and reports.

Responsibilities include maintaining administrative systems, contributing to process improvements, and coordinating HR, training, ICT, procurement, meetings and events while handling confidential data with professionalism across a busy public sector environment.