Divisional Administrative Support Specialist

Ministry of Justice; Oklahoma; On-site; USD 42,000 - 62,000; Full time

Job summary

Ministry of Justice in the United States regional division is seeking an organized administrative professional to support the PS Division. You will handle document production, records maintenance, and a wide range of office tasks to ensure efficient business support.

Collaboration with local senior management will ensure consistent processes across Probation teams. Responsibilities include coordinating meetings, managing documentation, handling enquiries, data recording, and safeguarding

Qualifications

• Experience providing administrative support in a public or government setting.
• Evidence of maintaining accurate records and confidential data.

Responsibilities

• Produce documents and reports using computer systems.
• Maintain administrative systems and workflows to Divisional requirements.
• Provide broad range of administrative support to the PS Division.
• Coordinate room bookings, meetings and events.
• Respond to telephone inquiries and personal callers; support multiple teams.

Skills

Vetting admin

Records management

Data entry

Documentation

Microsoft Office

Diary management

Administrative support

Communication

Tools

Office software

Records systems

Job description

Ministry of Justice in the United States regional division is seeking an organized administrative professional to support the PS Division. You will handle document production, records maintenance, and a wide range of office tasks to ensure efficient business support.

Collaboration with local senior management will ensure consistent processes across Probation teams. Responsibilities include coordinating meetings, managing documentation, handling enquiries, data recording, and safeguarding