Division Operations Specialist

Lone Star College; Houston (TX); On-site; USD 36,057 - 41,466; Full time

Job summary

Lone Star College in Houston, Texas, is hiring a Division Operations Specialist. The role involves managing operations within a large instructional support division, including scheduling, staff coordination, and administrative support. Candidates should have a High School Diploma or GED with at least 3 years of relevant experience. Preferred qualifications include an Associate degree and office administration experience. The position offers a salary range of $36,057 - $41,466 based on experience and education.

Qualifications

• 3 years of experience in office administration or equivalent education.
• Ability to manage multiple projects effectively.
• Experience in budgeting and scheduling.

Responsibilities

• Manage general operations of a large instructional support division.
• Build schedules during registration and manage staff training.
• Provide administrative support and coordinate office activities.

Skills

Attention to detail

Microsoft Office Suite

Organizational skills

Ability to prioritize

Documentation skills

Confidentiality

Education

High School Diploma or GED

Associate degree or higher

Tools

PC workstation

Job description

Job Description

Purpose and Scope

The division operations specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

Essential Job Functions

1. Build schedules during registration and notify of class cancellations
2. Provides supervision and training to support staff and student workers
3. Coordinates and schedules office duties based upon priorities
4. Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files
5. May assist with various department/division employee payroll functions
6. Assumes lead in budget building and assists in the budget planning process; Sets up, maintains and monitors budget expenditures
7. Manages office supplies; Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions
8. Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division
9. Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development
10. Responsible for other reasonable, related duties as assigned

Knowledge, Skills and Abilities

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and the ability to learn new software
• Excellent organizational skills and the ability to prioritize well
• Ability to work on multiple projects
• Ability to document expensesAbility to maintain confidentiality

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher
• Experience in office administration

Salary

Hiring salary range is $36,057 - 41,466.

Salary offer determined by related experience and education.

EEO Statement

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.