Division Operations Specialist

The Chronicle Of Higher Education, Inc.; Katy (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College CX Cypress Center is seeking a Division Operations Specialist to help manage the operations of a large instructional support division. You will coordinate scheduling, staff support, budgeting, and office workflows to ensure efficient use of resources.

You will provide administrative support, maintain calendars, and assist with payroll-related tasks as needed, while upholding privacy and accuracy in all duties.

Qualifications

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience.
• Associate degree or higher preferred; experience in office administration.

Responsibilities

• Build schedules during registration and notify of class cancellations.
• Provide supervision and training to support staff and student workers.
• Coordinate and schedule office duties based on priorities.
• Provide administrative support to the division, including composing correspondence and maintaining calendars and files.
• May assist with department/division payroll functions.
• Assist in budgeting and monitor expenditures.
• Manage office supplies and processing requisitions.
• Retrieve and disseminate reports, correspondence, and agendas for the department.
• Work with adjunct faculty on instructional matters and professional development.
• Other related duties as assigned.

Skills

Attention to detail

Office coordination

Organizational skills

Multitasking

Expense documentation

Confidentiality

Education

High School Diploma or GED

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position.A commitment to positive interpersonal behaviors, professionalcommunication, integrity, leadership, stewardship, respect andaccountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" isdesigned to recognize colleges that have been successful increating great workplaces and to further research and understandingof the factors, dynamics and influences that have the most impacton organizational culture at higher education institutions.

Lone Star College has been recognized in multiplecategories.

Campus Marketing Statement

Lone Star College-Cypress Center

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester.LSC has been named a 2023 Great Colleges to Work For institution bythe Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight WorkforceCenters of Excellence and Lone Star Corporate College.

LSC-Cypress Center, a satellite center of LSC-CyFair, is located atClay and Fry roads. The center provides core academic courses andtransitional education courses and houses more than 15,000 squarefeet of workforce space with industrial labs for the workforceprograms including: Drafting, Engineering Technology, GeographicInformation Systems, Machining and Welding.

Location address is 19710 Clay Road, Katy, TX 77449.

Job Description

PURPOSE AND SCOPE:

The Division Operations Specialist assists with managing generaloperations of a large instructional support division or department.Responsible for coordination of support functions such asscheduling, maintenance, communications, equipment, workflows,supplies, information processing, and staff support. Responsiblefor providing academic and/or departmental support by coordinatingoffice activities to achieve optimum utilization of equipment andemployee productivity.

ESSENTIAL JOB FUNCTIONS:

1. Build schedules during registration and notify of classcancellations
2. Provides supervision and training to support staff and studentworkers
3. Coordinates and schedules office duties based uponpriorities
4. Provides administrative support to the division, including butnot limited to composing correspondence from verbal direction orfrom knowledge of the organization, remaining active in planning,analysis and revision of department schedules and calendars,arranging meetings, and maintaining department documentation andfiles
5. May assist with various department/division employee payrollfunctions
6. Assumes lead in budget building and assists in the budgetplanning process; Sets up, maintains and monitors budgetexpenditures
7. Manages office supplies; Includes tracking supply usage,maintaining appropriate levels of supplies, preparing andprocessing requisitions, verifying receipt and distribution ofsupplies, and submitting documentation for appropriate payment ofrequisitions
8. Retrieves, compiles, and disseminates a variety of reports,correspondence, agendas, or management information in support ofdepartment/division
9. Some positions may perform a variety of Faculty supportfunctions, including but not limited to input and/or maintenance offaculty qualifications information, program coordinationactivities, and acting as liaison and facilitator for adjunctfaculty communicating with them regarding instructional matters andprofessional development
10. Responsible for other reasonable, related duties asassigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and theability to learn new software
• Excellent organizational skills and the ability to prioritizewell
• Ability to work on multiple projects
• Ability to document expenses
• Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably todo the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone and other generaloffice equipment
• Interface with internal and external contacts as needed tocarry out the functions of the position
• Work is performed in a climate-controlled office with minimalexposure to safety hazards

REQUIRED QUALIFICATIONS:

• High School Diploma or GED and at least 3 years of experience,or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate degree or higher
• Experience in office administration

Salary

Hiring salary range is $36,057 - $41,466.

Lone Star College provides a hiring salary range for all postedfull-time non-faculty positions. Where your salary offer would fallin that range is determined by your related experience andeducation. Should you receive an offer of employment from Lone StarCollege, the resume submitted in the application process will beutilized to calculate your salary offer. The information outlinedbelow will provide the Office of Human Resources everything neededto determine an accurate starting salary.

Your resume should provide a complete picture of your workexperience. The resume should include the following information foreach position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred inthe Lone Star College job description should be included in theresume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a partof an organization that offers a supportive, collegial workenvironment and excellent work/life balance. This includes a fullcomprehensive and competitive benefits package, a generous numberof paid holidays and vacation days, wellness programs, tuitionwaiver, professional development opportunities and more.

If selected for an interview, a recruiter will contact you byphone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under whichLone Star College provides the federal government with informationfrom each new employee's Form I-9 to confirm that the employee isauthorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions aresubject to a criminal background check.