Division Operations Specialist

Lone Star College; Katy (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College-Cypress Center is seeking a Division Operations Specialist to oversee general operations for a large instructional support division. You will coordinate scheduling, communications, equipment, workflows, supplies and staff support to maximize productivity.

Responsibilities include building schedules during registration, supervising staff, maintaining budgets and documentation, and generating reports for decision making.

Qualifications

• Strong attention to detail and accuracy in document handling.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Excellent organizational skills and ability to prioritize multiple tasks.
• Experience documenting expenses and maintaining confidentiality.

Responsibilities

• Build schedules during registration and notify of class cancellations.
• Provide supervision and training to support staff and student workers.
• Coordinate and schedule office duties based on priorities.
• Provide administrative support including correspondence, planning and calendar management.
• May assist with payroll functions and budget processes.
• Assist in budgeting and monitor expenditures.

Skills

Strong attention to detail

Microsoft Office Suite

Excellent organizational skills

Ability to work on multiple projects

Ability to document expenses

Maintain confidentiality

Education

High School Diploma or GED

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC


• Student Focused


• Own It


• Foster Belonging


• Cultivate Community


• Choose Learning

The Chronicle of Higher Education's \"Great Colleges to Work For®\" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Campus Marketing Statement

Lone Star College-Cypress Center

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

LSC-Cypress Center, a satellite center of LSC-CyFair, is located at Clay and Fry roads. The center provides core academic courses and transitional education courses and houses more than 15,000 square feet of workforce space with industrial labs for the workforce programs including: Drafting, Engineering Technology, Geographic Information Systems, Machining and Welding.

Location address is 19710 Clay Road, Katy, TX 77449.

Job Description

Purpose and Scope

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

Essential Job Functions

• Build schedules during registration and notify of class cancellations


• Provides supervision and training to support staff and student workers


• Coordinates and schedules office duties based upon priorities


• Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files


• May assist with various department/division employee payroll functions


• Assumes lead in budget building and assists in the budget planning process; Sets up, maintains and monitors budget expenditures


• Manages office supplies; Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions


• Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division


• Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development


• Responsible for other reasonable, related duties as assigned

Knowledge, Skills And Abilities

• Strong attention to detail


• Strong working knowledge of Microsoft Office Suite and the ability to learn new software


• Excellent organizational skills and the ability to prioritize well


• Ability to work on multiple projects


• Ability to document expenses


• Ability to maintain confidentiality

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment


• Interface with internal and external contacts as needed to carry out the functions of the position


• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher


• Experience in office administration

Salary

Hiring salary range is $36,057 - $41,466.

Lone Star College provides a hiring salary range for all posted full‑time non‑faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

• Length of time (specific months and years) of employment


• If the position was full time or part time


• If the position was paid or unpaid


• Level of degree completed including date earned.


• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.