Division Operations Manager

Inside Higher Ed; Houston (TX); On-site; USD 54,528 - 62,707; Full time

Benefits offered by this job

Comprehensive benefits package

Paid holidays and vacation days

Wellness programs

Tuition waiver

Professional development opportunities

Job summary

A leading educational institution in Texas is seeking a Division Operations Manager to oversee the division's administrative and financial operations. The successful candidate will manage staff, track and prepare budgets, and ensure compliance with reporting and administrative procedures. This role requires strong interpersonal skills and a Bachelor's degree, along with at least 3 years of experience in a related field. A competitive salary and comprehensive benefits package are offered.

Qualifications

• At least 3 years of experience in related field.
• Ability to manage administrative and human resource operations.

Responsibilities

• Manage administrative, financial, and human resources operations.
• Oversee budget development and monitoring.
• Manage faculty and staff payroll processes.
• Ensure compliance with reporting procedures and policies.
• Provide analysis and reports on various operational metrics.

Skills

Knowledge of educational institutions

Strong interpersonal and facilitation skills

Outstanding written and verbal communication skills

Skills in areas of purchasing and budgeting

Strong initiative and analytical skills

Strong skills with Microsoft Office Suite

Ability to multi-task and meet deadlines

Ability to maintain confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Division Operations Manager

Job ID: 43821

Location: LSC-University Park

Regular/Temporary: Regular

Full/Part Time: Full-Time

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

Purpose and Scope

As an integral part of an instructional Dean's division leadership team, the Division Operations Manager manages the administrative, financial, and human resources operations for the division, including but not limited to course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff. In conjunction with the division's leadership, the Operations Manager plans the annual budgets for the division and monitors and reconciles expenditures to ensure they are within the authorized budget. Oversees expenditures of grants and contracts and maintains related fiscal records. Manages various personnel, payroll, and hiring functions, and serves as liaison to a variety of LSC departments. Serves as active member of the LSC-wide DOM Council.

Essential Job Functions

• Manages full‑time and part‑time employees; makes assignments, sets priorities, and provides training, counseling, and coaching as needed
• Manages the development of the division's annual operational and capital budgets; tracks expenditures and prepares journal entries and budget revisions as required
• Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports, as required
• Manages the building of credit/non‑credit schedules to ensure that students can enroll in the division's course offerings, faculty are paid appropriately, appropriate fees are collected, and State reporting is accurate; ensures that the division's schedules, catalogs, and various publications reflect accurate course offerings and program information
• Manages the purchasing of goods and services, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials
• Manages faculty and staff payroll, as well as hiring processes for part‑time faculty and students; this includes but is not limited to time‑reporting, employment verification, background check authorizations, identifying overloads and stipends, verifying multiple payroll and benefits forms, and credentials verifications
• Ensures Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement documents for part‑time faculty and Extra Service Agreements for full‑time faculty are completed appropriately each semester
• Ensures that reporting procedures and approvals are in place and communicated for travel and other expenses and that LSC expense reporting policies and procedures are followed
• Compiles information, analyzes data, and provides a variety of reports on enrollment, room utilization, faculty workload, and other areas for Instructional Deans and Divisions
• Manages or participates in activities associated with SACS accreditation, program accreditation, search committees, civil rights training, and other miscellaneous LSC and initiatives as needed
• Identifies, develops, and implements administrative best practices and re‑engineers processes as needed; ensures changes are documented and communicated to employees
• Responsible for other reasonable related duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of educational institutions is helpful
• Strong interpersonal and facilitation skills
• Outstanding written and verbal communication skills
• Skills in areas of purchasing, budgeting, financial administration, financial reporting, and personnel administration
• Strong initiative and analytical skills
• Strong skills with computer applications (especially Microsoft Office Suite), including extracting queries and creating reports
• Ability to multi‑task and maintain attention to detail while meeting tight deadlines
• Ability to work with minimal supervision and maintain confidential information

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate‑controlled office with minimal exposure to safety hazards

Required Qualifications

• Bachelor's degree and at least 3 years of experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $54,528 - $62,707.

Benefits

By joining our top‑notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY. We will not accept application material received via fax, email, mail, or hand delivered. Applicants are required to submit a resume and, if applicable, a cover letter, teaching philosophy, and unofficial transcripts. All attachments must be named with the Job ID# in the title and limited to 40 characters or less.

EEO Statement

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.