Division Operations Manager

Lone Star College; Houston (TX); On-site; USD 55,000 - 63,000; Full time

Job summary

Lone Star College-North Harris is seeking a Division Operations Manager to lead the division's administrative, financial, and human resources operations, including scheduling, budgeting, payroll, purchasing, and staff supervision.

You will develop annual budgets, track expenditures, manage course and catalog publishing, and ensure state reporting accuracy while supporting accreditation activities. A Bachelor’s degree and at least 3 years of related experience are required.

Qualifications

• Bachelor's degree and at least 3 years of experience, or an equivalent combination of education and experience.
• Experience with budgeting, payroll, and purchasing processes.
• Strong written and verbal communication skills.

Responsibilities

• Oversees full-time and part-time staff, assigns work, and provides coaching.
• Develops and monitors annual budgets, tracks expenditures, and prepares journal entries.
• Manages scheduling of classes and publication catalogs; ensures accurate course information.
• Supports accreditation activities and reporting requirements.

Skills

Budgeting

Payroll

Interpersonal skills

Communication

Financial reporting

Staff coordination

Education

Bachelor's degree

Tools

MS Office

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-North Harris

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-North Harris, nestled on 200 acres of piney woods, is the original and largest college in the Lone Star College System family. Serving the community for more than three decades, LSC-North Harris offers more than 60 programs of study, including university-transfer and numerous education courses and programs. LSC-North Harris is keenly focused on leading-edge technology in emerging technical job fields.

Location address is 2700 W.W. Thorne Drive, Houston, TX 77073.

Job Description

Purpose and Scope

As an integral part of an instructional Dean's division leadership team, the Division Operations Manager manages the administrative, financial, and human resources operations for the division, including but not limited to course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff. In conjunction with the division's leadership, the Operations Manager plans the annual budgets for the division and monitors/reconciles expenditures to ensure they are within the authorized budget. Oversees expenditures of grants and contracts and maintains related fiscal records. Manages various personnel, payroll, and hiring functions, and serves as liaison to a variety of LSC departments. Serves as active member of the LSC-wide DOM Council.

Essential Job Functions

• Manages full-time and part-time employees; makes assignments, sets priorities, and provides training, counseling, and coaching as needed
• Manages the development of the division's annual operational and capital budgets; tracks expenditures and prepares journal entries and budget revisions as required
• Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports, as required
• Manages the building of credit/non-credit schedules to ensure that students can enroll in the division's course offerings, faculty are paid appropriately, appropriate fees are collected, and State reporting is accurate; ensures that the division's schedules, catalogs, and various publications reflect accurate course offerings and program information
• Manages the purchasing of goods and services, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials
• Manages faculty and staff payroll, as well as hiring processes for part-time faculty and students; this includes but is not limited to time-reporting, employment verification, background check authorizations, identifying overloads and stipends, verifying multiple payroll and benefits forms, and credentials verifications
• Ensures Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement documents for part-time faculty and Extra Service Agreements for full-time faculty are completed appropriately each semester
• Ensures that reporting procedures and approvals are in place and communicated for travel and other expenses and that LSC expense reporting policies and procedures are followed
• Compiles information, analyzes data, and provides a variety of reports on enrollment, room utilization, faculty workload, and other areas for Instructional Deans and Divisions
• Manages or participates in activities associated with SACS accreditation, program accreditation, search committees, civil rights training, and other miscellaneous LSC and initiatives as needed
• Identifies, develops, and implements administrative best practices and re-engineers processes as needed; ensures changes are documented and communicated to employees
• Responsible for other reasonable related duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of educational institutions is helpful
• Strong interpersonal and facilitation skills
• Outstanding written and verbal communication skills
• Skills in areas of purchasing, budgeting, financial administration, financial reporting, and personnel administration
• Strong initiative and analytical skills
• Strong skills with computer applications (especially Microsoft Office Suite), including extracting queries and creating reports
• Ability to multi-task and maintain attention to detail while meeting tight deadlines
• Ability to work with minimal supervision and maintain confidential information

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• Bachelor's degree and at least 3 years of experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $54,528 - $62,708

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position Listed:

• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.