Division Operations Manager

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Tuition waiver

Paid holidays & vacation

Professional development opportunities

Job summary

Lone Star College-North Harris is seeking a Division Operations Manager to lead the division's administrative, financial, and human resources operations, including scheduling, budgeting, payroll, purchasing, and staff supervision.

As a key member of the instructional Deans' leadership team, you will plan annual budgets, monitor expenditures, manage various personnel processes, and ensure compliance with reporting requirements and accreditation related activities.

Qualifications

• Bachelor's degree and at least 3 years of experience or equivalent mix of education and experience.
• Experience with budgeting, purchasing, payroll, and financial administration is essential.
• Strong written and verbal communication skills are required.

Responsibilities

• Manage full-time and part-time staff; assign tasks, set priorities, and provide coaching.
• Develop and monitor division budgets; track expenditures and prepare revisions.
• Oversee scheduling, payroll, purchasing, and related reporting.
• Ensure accuracy of course offerings, catalogs, and program information.

Skills

Budgeting

Communication

Purchasing

Financial reporting

Analytical

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position.A commitment to positive interpersonal behaviors, professionalcommunication, integrity, leadership, stewardship, respect andaccountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" isdesigned to recognize colleges that have been successful increating great workplaces and to further research and understandingof the factors, dynamics and influences that have the most impacton organizational culture at higher education institutions.

Lone Star College has been recognized in multiplecategories.

Campus Marketing Statement

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

Lone Star College-North Harris

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight WorkforceCenters of Excellence and Lone Star Corporate College.

Lone Star College-North Harris, nestled on 200 acres of pineywoods, is the original and largest college in the Lone Star CollegeSystem family. Serving the community for more than three decades,LSC-North Harris offers more than 60 programs of study, includinguniversity-transfer and numerous education courses and programs.LSC-North Harris is keenly focused on leading-edge technology inemerging technical job fields.

Location address is 2700 W.W. Thorne Drive, Houston, TX77073.

Job Description

PURPOSE AND SCOPE:

As an integral part of an instructional Dean's division leadershipteam, the Division Operations Manager manages the administrative,financial, and human resources operations for the division,including but not limited to course schedules, budgeting, payroll,purchasing, and supervision of administrative support staff. Inconjunction with the division's leadership, the Operations Managerplans the annual budgets for the division and monitors/reconcilesexpenditures to ensure they are within the authorized budget.Oversees expenditures of grants and contracts and maintains relatedfiscal records. Manages various personnel, payroll, and hiringfunctions, and serves as liaison to a variety of LSC departments.Serves as active member of the LSC-wide DOM Council.

ESSENTIAL JOB FUNCTIONS:

1. Manages full-time and part-time employees; makes assignments,sets priorities, and provides training, counseling, and coaching asneeded
2. Manages the development of the division's annual operationaland capital budgets; tracks expenditures and prepares journalentries and budget revisions as required
3. Completes budget vs. cost analyses throughout the year, inaddition to expense projections, trend reports, and ad hoc reports,as required
4. Manages the building of credit/non-credit schedules to ensurethat students can enroll in the division's course offerings,faculty are paid appropriately, appropriate fees are collected, andState reporting is accurate; ensures that the division's schedules,catalogs, and various publications reflect accurate courseofferings and program information
5. Manages the purchasing of goods and services, includingpreparation and evaluation of quotes and bids, preparation ofrequisitions, and receipt of goods and materials
6. Manages faculty and staff payroll, as well as hiring processesfor part-time faculty and students; this includes but is notlimited to time-reporting, employment verification, backgroundcheck authorizations, identifying overloads and stipends, verifyingmultiple payroll and benefits forms, and credentialsverifications)
7. Ensures Memorandums of Assignment, Memorandums ofUnderstanding, Faculty Workload forms, and retirement documents forpart-time faculty and Extra Service Agreements for full-timefaculty are completed appropriately each semester
8. Ensures that reporting procedures and approvals are in placeand communicated for travel and other expenses and that LSC expensereporting policies and procedures are followed
9. Compiles information, analyzes data, and provides a variety ofreports on enrollment, room utilization, faculty workload, andother areas for Instructional Deans and Divisions
10. Manages or participates in activities associated with SACSaccreditation, program accreditation, search committees, civilrights training, and other miscellaneous LSC and initiatives asneeded
11. Identifies, develops, and implements administrative bestpractices and re-engineers processes as needed; ensures changes aredocumented and communicated to employees
12. Responsible for other reasonable related duties asassigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of educational institutions is helpful
• Strong interpersonal and facilitation skills
• Outstanding written and verbal communication skills
• Skills in areas of purchasing, budgeting, financialadministration, financial reporting, and personneladministration
• Strong initiative and analytical skills
• Strong skills with computer applications (especially MicrosoftOffice Suite), including extracting queries and creatingreports
• Ability to multi-task and maintain attention to detail whilemeeting tight deadlines
• Ability to work with minimal supervision and maintainconfidential information

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably do the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone and other generaloffice equipment
• Internal and external contacts as needed to carry out thefunctions of the position
• Work is performed in a climate-controlled office with minimalexposure to safety hazards

REQUIRED QUALIFICATIONS:

• Bachelor's degree and at least 3 years of experience, or anequivalent combination of education and experience

Salary

Hiring salary range is $54,528 - $62,708

Lone Star College provides a hiring salary range for all postedfull-time non-faculty positions. Where your salary offer would fallin that range is determined by your related experience andeducation. Should you receive an offer of employment from Lone StarCollege, the resume submitted in the application process will beutilized to calculate your salary offer. The information outlinedbelow will provide the Office of Human Resources everything neededto determine an accurate starting salary.

Your resume should provide a complete picture of your workexperience. The resume should include the following information foreach position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred inthe Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial workenvironment and excellent work/life balance. This includes a fullcomprehensive and competitive benefits package, a generous numberof paid holidays and vacation days, wellness programs, tuitionwaiver, professional development opportunities and more.

More information on the E-Verify program is available atwww.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions aresubject to a criminal background check.