Division Office Manager & Grants & Budget Administrator

ENTERPRISE STATE COMMUNITY COLLEGE; Decatur (AL); On-site; USD 47,000 - 65,000; Full time

Job summary

Calhoun Community College is seeking an Administrative Assistant to support the Division with clerical tasks, budgeting, document preparation, and records management. The role involves greeting visitors, managing calendars, coordinating IT support, and assisting in program registrations for nursing and allied health programs.

Responsibilities include maintaining Perkins budgets, processing purchase orders, handling correspondence, and ensuring confidentiality.

Qualifications

• Minimum of three years of office administration experience.
• Ability to use Word processing tools to prepare documents.
• Ability to use Excel or similar database software to enter, format, and analyze information.

Responsibilities

• Perform general administrative duties for the Division.
• Maintain Division budgets and monitor Perkins budget compliance.
• Prepare and edit letters, memos, and correspondence.
• Maintain calendars and schedules; arrange meetings and travel.
• Greet visitors and answer multi-line phone system; route mail and emails.

Skills

Office administration

Word processing

Excel

Education

Two-year college coursework

Tools

Banner

PowerPoint

Job description

Calhoun Community College is seeking an Administrative Assistant to support the Division with clerical tasks, budgeting, document preparation, and records management. The role involves greeting visitors, managing calendars, coordinating IT support, and assisting in program registrations for nursing and allied health programs.

Responsibilities include maintaining Perkins budgets, processing purchase orders, handling correspondence, and ensuring confidentiality.