District Program Support Secretary - Part-Time (Special Ed)

Central Point School District 6; San Jacinto (CA); On-site; USD 27,000 - 33,000; Part time

Job summary

Central Point School District 6 in Southern Oregon seeks a part-time Program Support Secretary for the Special Education Department. The role coordinates the office operations of district-level administrators, manages scheduling and records, and serves as a liaison with licensed and non-licensed staff.

Responsibilities include handling communications, travel for district facilities, and maintaining confidential files, while participating in ongoing training.

Qualifications

• Must possess a high school diploma or equivalent.
• Must possess two years' experience in a secretarial position.
• Must pass a criminal background check.
• Must have a valid driver's license.
• Must be able to read, write, understand and follow multi-step written and verbal instructions in English.

Responsibilities

• Coordinates the office operations of a district level administrator(s) or department(s), including matters pertaining to scheduling, record-keeping and correspondence.
• Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring the attention of an administrator or supervisor.
• Provide scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
• Coordinates between school personnel and administration/supervisor/specialists in the gathering of records and information needed to maintain compliance with state and federal regulations.
• Participate in ongoing training, as necessary, to perform specialized protocols and tasks.
• Monitors, organizes and maintains various types of records, some of which will contain personal and/or confidential information.These records include but are not limited to: student records, such as grade or attendance data, special education documents, or medical/health reports; records pertaining to special grants or specific funding sources; records tracking or reporting specific department data.
• Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
• Serve as a liaison between the department and school licensed and unlicensed staff.
• Travel to district facilities and schools to provide support, technical assistance or training for non-licensed staff.
• Maintain proper inventories of supplies and specialized equipment.
• Coordinate with the business office the processing of department financial records, including requisitions, expenditures, and billing.
• Communicates with district patrons and families in person, by phone or email.
• Operates a variety of standard office equipment, including a computer, copier, fax machine and calculator.
• Responds to general inquiries for information and assistance.
• Maintains effective and respectful working relationships with staff and students.

Skills

Secretarial experience

Education

High school diploma

Job description

Central Point School District 6 in Southern Oregon seeks a part-time Program Support Secretary for the Special Education Department. The role coordinates the office operations of district-level administrators, manages scheduling and records, and serves as a liaison with licensed and non-licensed staff.

Responsibilities include handling communications, travel for district facilities, and maintaining confidential files, while participating in ongoing training.