Distillery Coordinator - Buffalo Trace Distillery

Sazerac; Frankfort (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Sazerac's Buffalo Trace Distillery in Franklin County, Kentucky is seeking a Distillery Coordinator to own the administrative and inventory functions that support the Distillation, Aging Warehouse, and Distillery Planning departments.

This on-site role books production, tracks inventory and shipments, coordinates bulk tanker receiving and international freight, manages vendor setup and invoicing, and maintains government records and inspection documentation to ensure compliant operations.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication skills.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong interpersonal, analytical, and technical skills.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Production Booking & Inventory — Book all distillery production in the system and maintain inventory accuracy.
• Logistics & Shipping — Track on-site trailer inventory, shipments, and barrels; enter DRPs and Bills of Lading.
• Tanker & International Coordination — Coordinate bulk tanker receiving and international shipments.
• Commercial Operations — Manage vendor setup, purchase orders, invoicing pre-checks, and troubleshooting.
• Compliance & Records — Maintain government records and vehicle inspection documentation.
• Receiving & Reconciliation — Complete goods receipts for consumables and reconcile inventory.

Skills

Communication

Analytical

Interpersonal

Multitasking

Education

Bachelor's degree

Tools

System 21 ERP

Job description

Sazerac Company Overview

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka.

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

Company/Location Overview

Buffalo Trace Distillery is a family-owned company based in Franklin County, Kentucky, whose rich distilling tradition dates back to 1787. Buffalo Trace is a fully operational distillery producing bourbon, rye, and vodka on site, and is listed on the National Historic Register. Buffalo Trace has been awarded seven distillery titles since 2000 and has also garnered more than 150 awards for its premium whiskies. www.buffalotrace.com

Job Description/Responsibilities

POSITION SUMMARY

The Distillery Coordinator owns the administrative and inventory functions that keep the Distillation, Aging Warehouse, and Distillery Planning departments compliant and productive. This role directly impacts system inventory accuracy through ownership of all distillery production booking and supports commercial operations across the distillery.

KEY RESPONSIBILITIES

• Production Booking & Inventory — Book all distillery production in the system — mash, distillate, DDG, barrel entry, barrel shipments, and liquid shipments — and maintain system inventory accuracy.


• Logistics & Shipping — Track on-site trailer inventory, shipments, and used barrels; enter DRPs; prepare and deliver outgoing Bills of Lading for newly filled barrels and bulk liquid.


• Tanker & International Coordination — Coordinate bulk tanker receiving and international shipments.


• Commercial Operations — Manage vendor set-up, purchase order documentation, invoicing pre-checks, and general troubleshooting.


• Compliance & Records — Maintain government records and vehicle inspection documentation; perform other clerical duties as assigned.


• Receiving & Reconciliation — Complete goods receipts for consumables and reconcile inventory when discrepancies are identified.

Qualifications/Requirements

REQUIRED QUALIFICATIONS

• Bachelor's degree


• Excellent oral and written communication skills


• Working knowledge of Microsoft Office (Word, Excel, and Outlook)


• Strong interpersonal, analytical, and technical skills


• Ability to manage multiple priorities simultaneously

PREFERRED QUALIFICATIONS

• Experience with System 21 ERP software


• APICS or Six Sigma certification


• Experience with manufacturing systems (ERP, MRP, MPS, WMS)

SCHEDULE & WORKING CONDITIONS

• On-site at Buffalo Trace Distillery in Frankfort, KY


• Day shift - 7am starting time


• Ability to work overtime as needed

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