Title (External) Distillery Coordinator - Buffalo Trace Distillery

Buffalo Trace Distillery; Frankfort, Northern (KY, KY); Hybrid; USD 40,000 - 66,000; Full time

Job summary

Buffalo Trace Distillery, located on-site in Frankfort, KY, seeks a Distillery Coordinator to oversee administrative and inventory functions across the Distillation, Aging Warehouse, and Distillery Planning departments. This role ensures inventory accuracy through production bookings and supports commercial operations.

The position requires a Bachelor's degree and strong communication, analytical, and organizational skills with MS Office proficiency.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication skills.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong interpersonal, analytical, and technical skills.
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Production Booking & Inventory — Book all distillery production in the system and maintain inventory accuracy.
• Logistics & Shipping — Track on-site trailer inventory, shipments, and barrels; enter DRPs; prepare outgoing Bills of Lading.
• Tanker & International Coordination — Coordinate bulk tanker receiving and international shipments.
• Commercial Operations — Manage vendor setup, PO documentation, invoicing pre-checks, and general troubleshooting.
• Compliance & Records — Maintain government records and vehicle inspection documentation; perform clerical duties.

Skills

Excellent communication

MS Office proficiency

Analytical skills

Multitasking

Education

Bachelor's degree

Tools

System21 ERP

Job description

Company/Location Overview

Buffalo Trace Distillery is a family-owned company based in Franklin County, Kentucky, whose rich distilling tradition dates back to 1787. Buffalo Trace is a fully operational distillery producing bourbon, rye, and vodka on site, and is listed on the National Historic Register. Buffalo Trace has been awarded seven distillery titles since 2000 and has also garnered more than 150 awards for its premium whiskies. www.buffalotrace.com

Job Description/Responsibilities

POSITION SUMMARY

The Distillery Coordinator owns the administrative and inventory functions that keep the Distillation, Aging Warehouse, and Distillery Planning departments compliant and productive. This role directly impacts system inventory accuracy through ownership of all distillery production booking and supports commercial operations across the distillery.

KEY RESPONSIBILITIES

• Production Booking & Inventory — Book all distillery production in the system — mash, distillate, DDG, barrel entry, barrel shipments, and liquid shipments — and maintain system inventory accuracy.
• Logistics & Shipping — Track on-site trailer inventory, shipments, and used barrels; enter DRPs; prepare and deliver outgoing Bills of Lading for newly filled barrels and bulk liquid.
• Tanker & International Coordination — Coordinate bulk tanker receiving and international shipments.
• Commercial Operations — Manage vendor set-up, purchase order documentation, invoicing pre-checks, and general troubleshooting.
• Compliance & Records — Maintain government records and vehicle inspection documentation; perform other clerical duties as assigned.
• Receiving & Reconciliation — Complete goods receipts for consumables and reconcile inventory when discrepancies are identified.

Qualifications/Requirements

REQUIRED QUALIFICATIONS

• Bachelor's degree
• Excellent oral and written communication skills
• Working knowledge of Microsoft Office (Word, Excel, and Outlook)
• Strong interpersonal, analytical, and technical skills
• Ability to manage multiple priorities simultaneously

PREFERRED QUALIFICATIONS

• Experience with System 21 ERP software
• APICS or Six Sigma certification
• Experience with manufacturing systems (ERP, MRP, MPS, WMS)

SCHEDULE & WORKING CONDITIONS

• On-site at Buffalo Trace Distillery in Frankfort, KY
• Day shift - 7am starting time
• Ability to work overtime as needed

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