Operations Coordinator - Buffalo Trace Distillery

Sazerac Company; Frankfort (KY); On-site; USD 50,000 - 70,000; Full time

Job summary

Sazerac Company is seeking an Operations Coordinator at the Buffalo Trace Distillery in Franklin County, Kentucky. You will serve as the data and documentation backbone for the Bottling and Processing Departments, owning daily production booking, inventory tracking, and regulatory recordkeeping.

You will enter and reconcile transactions across ERP systems, maintain compliance with industry regulations, and drive continuous process improvements in reporting and inventory control.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication skills.
• Strong planning and organizational skills.

Responsibilities

• Enter and book daily bottling production for finished and reworked goods in JDE and System 21, verifying calculations and balances through daily, monthly, and quarterly reports
• Track and manage liquid, bulk, raw material, and ingredient inventories; order and enter bulk liquid and flavor ingredients
• Collect, analyze, and reconcile data for government records, ensuring accuracy in spirits usage, lot tracking, and finished goods booking
• Maintain compliance with TTB, OSHA, DOT, EPA, and FRA requirements, including Bills of Lading, placarding, and usage summaries — taking immediate corrective action when needed
• Complete inbound and outbound shipment paperwork and system transactions to TTB and DOT standards
• Prepare required reports: Bottling Tank Report, Ingredient Inventory, Filtration Component Report, Month/Year-End Inventory, Government Records, Loss Reports, Transfer Reports, and Work Orders
• Identify, research, and correct transaction errors; communicate quality issues and corrections to relevant departments
• Manage bulk tanker inventories to minimize demurrage charges
• Drive continuous process improvement in reporting, batch tracking, inventory control, and loss reduction — documenting best practices and tracking the impact of changes
• Cross-train across departments to strengthen processes and communication

Skills

Communication skills

Organizational skills

Analytical skills

Interpersonal skills

MS Office

Education

Bachelor's degree

APICS or Six Sigma certification

Tools

System 21 ERP

ERP/MRP/MPS/WMS

Job description

Sazerac Company Overview

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, Traveller, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Svedka, Wheatley, BuzzBallz, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka.

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

Company/Location Overview

Buffalo Trace Distillery is a family-owned company based in Franklin County, Kentucky, with a distilling tradition dating back to 1787. A fully operational distillery producing bourbon, rye, and vodka on site, Buffalo Trace is listed on the National Historic Register, has earned seven Distillery of the Year titles since 2000, and has garnered more than 150 awards for its premium whiskies.

Job Description/Responsibilities

The Operations Coordinator is the data and documentation backbone of our Bottling and Processing Departments. You'll own daily production booking, inventory tracking, and regulatory recordkeeping — entering and reconciling upwards of 150,000 transactions per year across our ERP systems. If you're detail-driven, thrive on accuracy, and want your work to directly support an award-winning distillery's operations and compliance, this role is for you.

• Enter and book daily bottling production for finished and reworked goods in JDE and System 21, verifying calculations and balances through daily, monthly, and quarterly reports
• Track and manage liquid, bulk, raw material, and ingredient inventories; order and enter bulk liquid and flavor ingredients
• Collect, analyze, and reconcile data for government records, ensuring accuracy in spirits usage, lot tracking, and finished goods booking
• Maintain compliance with TTB, OSHA, DOT, EPA, and FRA requirements, including Bills of Lading, placarding, and usage summaries — taking immediate corrective action when needed
• Complete inbound and outbound shipment paperwork and system transactions to TTB and DOT standards
• Prepare required reports: Bottling Tank Report, Ingredient Inventory, Filtration Component Report, Month/Year-End Inventory, Government Records, Loss Reports, Transfer Reports, and Work Orders
• Identify, research, and correct transaction errors; communicate quality issues and corrections to relevant departments
• Manage bulk tanker inventories to minimize demurrage charges
• Drive continuous process improvement in reporting, batch tracking, inventory control, and loss reduction — documenting best practices and tracking the impact of changes
• Cross-train across departments to strengthen processes and communication

Qualifications/Requirements

Must Have

• Bachelor's degree
• Excellent oral and written communication skills
• Strong planning and organizational skills
• Strong analytical and technical skills
• Strong interpersonal skills
• Working knowledge of MS Office (Word, Excel, and Outlook)

Preferred

• APICS or Six Sigma certification
• Experience with System 21 ERP software
• 2+ years' experience with manufacturing software (ERP, MRP, MPS, WMS)

Schedule & Physical Requirements

• Ability to work overtime as needed

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