Dispatch & Scheduling Coordinator

Hornblower Group; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hornblower Group in San Francisco is seeking a Dispatch Coordinator to manage daily dispatch and scheduling, payroll records, and reporting, ensuring smooth field operations. This role requires strong organizational skills and attention to detail to adapt to changing priorities.

You will coordinate call-outs, staff scheduling, and liaise with HR, Accounting, and management while maintaining accurate documentation and inventory records.

Qualifications

• Proficient in Microsoft Office or equivalent suite.
• Possess and maintain a current California driver’s license and satisfactory driving record.
• TWIC credential required by the role.

Responsibilities

• Coordinate daily dispatch operations and employee call-outs.
• Schedule personnel and respond to changing staffing requirements.
• Process payroll information accurately and on time.
• Maintain dispatch, scheduling, payroll, vessel logs, and operational records.
• Prepare reports, spreadsheets, and business documents.
• Serve as administrative liaison between management and the union on scheduling, payroll, and related matters.
• Work with Human Resources and Accounting to ensure accurate employee and payroll information.
• Communicate effectively with field personnel, supervisors, and management.
• Provide administrative support to Operations, Engineering, Maintenance and other departments as needed.

Skills

Microsoft Suite

California Driver's License

TWIC

Job description

Hornblower Group in San Francisco is seeking a Dispatch Coordinator to manage daily dispatch and scheduling, payroll records, and reporting, ensuring smooth field operations. This role requires strong organizational skills and attention to detail to adapt to changing priorities.

You will coordinate call-outs, staff scheduling, and liaise with HR, Accounting, and management while maintaining accurate documentation and inventory records.