Fleet Dispatch & Operations Coordinator

Hornblower Corp; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hornblower Group in San Francisco is seeking a Dispatch Coordinator to support daily dispatch, scheduling, payroll records, and reports, while providing administrative backing to field operations.

You will maintain workforce logs, coordinate with HR, accounting, vendors, and inventory, and help ensure timely documentation, accuracy, and professional communication across teams.

Proficiency with Microsoft Office, a California driver’s license, and TWIC are required.

Responsibilities

• Coordinate daily dispatch operations and employee call-outs.
• Schedule personnel and respond to changing staffing requirements.
• Process payroll information accurately and on time.
• Maintain dispatch, scheduling, payroll, vessel logs, and operational records.
• Prepare reports, spreadsheets, and business documents.
• Serve as the administrative liaison between management and the union on scheduling, payroll, and related administrative matters.
• Work closely with Human Resources and Accounting to ensure accurate employee and payroll information.
• Communicate effectively with field personnel, supervisors, and management.
• Assist with administrative projects and operational support as assigned.
• Ensure accuracy, timeliness, and professionalism in all documentation.
• Assist with purchasing activities by preparing purchase requests, obtaining quotes, creating purchase orders, and tracking deliveries.
• Support receiving, labeling, stocking, and organizing inventory, supplies, equipment, and parts.
• Assist with inventory control activities, including cycle counts, replenishment, inventory audits, and maintaining inventory records.
• Coordinate with vendors regarding order status, deliveries, and documentation.
• Assist with shipping, receiving, and logistics for equipment, materials, and parts.
• Support vendor documentation, purchase order tracking, and invoice processing.
• Ability to effectively use and troubleshoot common office software, cloud‑based applications, and company‑specific systems.
• Support the Administrative Manager with daily administrative and operational tasks.
• Assist in coordinating projects, tracking assignments, and following up on action items to ensure timely completion.
• Provide support for inventory management, procurement, receiving, and purchasing processes.
• Prepare reports, spreadsheets, and other documentation as requested.
• Maintain accurate records and ensure documentation is complete and organized.
• Provide administrative support to Operations, Engineering, Maintenance, and other departments as needed.

Skills

Microsoft Suite

California driver's license

TWIC

Job description

Hornblower Group in San Francisco is seeking a Dispatch Coordinator to support daily dispatch, scheduling, payroll records, and reports, while providing administrative backing to field operations.

You will maintain workforce logs, coordinate with HR, accounting, vendors, and inventory, and help ensure timely documentation, accuracy, and professional communication across teams.

Proficiency with Microsoft Office, a California driver’s license, and TWIC are required.