Administrative & Inventory Operations Manager

Hornblower Group; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Hornblower Group in San Francisco is seeking an Administrative Manager to lead administrative services, procurement, inventory, and vendor relations across multiple departments. The role supports vessel and crew scheduling, dispatch, and facilities, building disciplined systems while driving efficiency.

You will supervise the Dispatch Coordinator, coordinate procurement, maintain inventory accuracy, and prepare operational metrics while ensuring policy compliance and flexible hours to support

Qualifications

• Experience leading administrative operations across multiple departments.
• Strong procurement and inventory management background.
• Ability to coordinate vendor onboarding and document control.
• Familiarity with dispatch, scheduling, and payroll duties.

Responsibilities

• Manage day-to-day administrative operations across departments.
• Oversee purchasing, procurement, and vendor management for supplies and parts.
• Own and maintain procurement and inventory management program.
• Develop and maintain a master parts catalog and inventory procedures.
• Coordinate shipping, receiving, and logistics for equipment and parts.
• Supervise Dispatch Coordinator and ensure scheduling and payroll duties are accurate.
• Support capital projects and vendor communications.
• Prepare reports and operational metrics.

Skills

Administrative leadership

Procurement

Inventory management

Vendor coordination

Dispatch

Scheduling

Operations coordination

Team leadership

Tools

Helm Connect

Office software

Cloud-based applications

Job description

Hornblower Group in San Francisco is seeking an Administrative Manager to lead administrative services, procurement, inventory, and vendor relations across multiple departments. The role supports vessel and crew scheduling, dispatch, and facilities, building disciplined systems while driving efficiency.

You will supervise the Dispatch Coordinator, coordinate procurement, maintain inventory accuracy, and prepare operational metrics while ensuring policy compliance and flexible hours to support