Operations & Procurement Lead

Hornblower Corp; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Hornblower Corp in San Francisco, CA seeks an Administrative Manager to lead administrative services, procurement, inventory, and fleet support across multiple departments. You will build efficient systems, supervise the Dispatch Coordinator, coordinate vendor onboarding, and ensure compliance, reporting, and operational continuity.

A hands-on leader comfortable with schedules, payroll, and logistics is ideal.

Qualifications

• Ability to effectively use and troubleshoot common office software, cloud-based applications, and company-specific systems.
• U.S. Coast Guard Inland Master (100 to) or equivalent preferred but not required.
• Possess and maintain a current California driver’s license and satisfactory driving record.
• TWIC required.

Responsibilities

• Oversee purchasing, procurement, and vendor management for supplies, equipment, services, and parts.
• Own and maintain the company's procurement and inventory management program.
• Develop and maintain a master parts catalog and standardized inventory procedures.
• Manage receiving, labeling, storage, inventory control, cycle counts, replenishment, and inventory audits.
• Partner with Accounting to support inventory valuation and expense-at-use processes.
• Coordinate vendor onboarding, insurance certificates, compliance documentation, purchase orders, and invoice tracking.
• Support capital projects by coordinating procurement, documentation, and vendor communications.
• Supervise the Dispatch Coordinator and ensure dispatch, payroll, scheduling and other duties are completed accurately and efficiently.
• Perform dispatch and scheduling/payroll duties as needed to maintain operational continuity.
• Coordinate shipping, receiving, and logistics for equipment, materials, and parts.
• Assist departments with planning, tracking, and follow-through of repair and maintenance activities.
• Coordinate contracted technical work and monitor project progress.
• Serve as the primary liaison between department personnel, contractors, vendors, and management.
• Coordinate with Human Resources and Accounting on administrative and operational matters.
• Prepare reports, spreadsheets, inventory analyses, and operational metrics.

Skills

Office software proficiency

Vendor coordination

Leadership

Tools

Helm Connect

TWIC

Job description

Hornblower Corp in San Francisco, CA seeks an Administrative Manager to lead administrative services, procurement, inventory, and fleet support across multiple departments. You will build efficient systems, supervise the Dispatch Coordinator, coordinate vendor onboarding, and ensure compliance, reporting, and operational continuity.

A hands-on leader comfortable with schedules, payroll, and logistics is ideal.