Dispatch & Admin Specialist — Customer & AP Support

Oldcastle APG; Fredonia (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Oldcastle APG is seeking an Office Administrator to handle front-desk duties, dispatch support, and basic accounting tasks. The role requires strong communication, organization, and MS Office skills, with experience in AP a plus.

You will interact with carriers, customers, and the sales team to ensure smooth operations at our facility. The position emphasizes relationship building, timely data entry, and cross-department collaboration.

Qualifications

• Excellent communication and interpersonal abilities.
• Outstanding organizational skills and attention to detail.
• Proficiency in MS Office and general software tools.
• Experience in accounting or AP is a plus.
• Outgoing personality to build relationships with customers and dealers.

Responsibilities

• Welcome visitors to the facility.
• Complete clerical and administrative tasks for the dispatch department.
• Collaborate with carriers to determine order receipt and delivery.
• Schedule calls and appointments for drivers.
• Assist with accounting / AP functions.
• Support Sales in developing relationships with dealers/contractors.

Skills

Communication

Organization

MS Office

Interpersonal skills

Learning quickly

Education

High school diploma or equivalent

Bachelor's degree a plus

Tools

MS Office Suite

Job description

Oldcastle APG is seeking an Office Administrator to handle front-desk duties, dispatch support, and basic accounting tasks. The role requires strong communication, organization, and MS Office skills, with experience in AP a plus.

You will interact with carriers, customers, and the sales team to ensure smooth operations at our facility. The position emphasizes relationship building, timely data entry, and cross-department collaboration.