Director's Executive Assistant — School of Music

University of Arizona; Tucson (AZ); Sur place; USD 35 000 - 44 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

Life insurance and disability programs

Paid vacation, sick leave, and public/

Tuition reduction for employee and/or

Retirement plans

Access to recreation and cultural活动

Résumé du poste

The University of Arizona's School of Music invites applications for an Executive Assistant to the Director. The role provides primary administrative support, manages a complex calendar, coordinates meetings and events, assists with travel, and supports communications and project tasks.

Proficiency in Microsoft Office Suite, virtual meeting platforms, and database systems is required. Ideal candidates will demonstrate exceptional organizational, interpersonal, and communication skills with the

Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience may be required.
• Experience supporting executive leaders in higher education, arts administration, nonprofit, or similarly complex organizations is preferred.

Responsabilités

• Execute daily operational and administrative tasks to support Department Heads.
• Schedule and coordinate meetings, events, and logistics, including room reservations and materials preparation.
• Facilitate effective communication within the department and with university colleagues, students, and external partners.
• Prepare, format, and proofread correspondence, reports, and presentations to university standards.
• Maintain organized filing systems for records and reference materials.
• Track departmental expenditures and assist with purchasing, reimbursements, and invoice processing.
• Maintain inventory of office supplies and coordinate maintenance of equipment.

Connaissances

Organizational skills

Interpersonal communication

Written and verbal communication

Calendar coordination

Microsoft Office

Meeting coordination

Discretion and confidentiality

Time management

Research skills

Customer service

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office Suite

Virtual meeting platforms

Database management systems

University systems

Description du poste

The University of Arizona's School of Music invites applications for an Executive Assistant to the Director. The role provides primary administrative support, manages a complex calendar, coordinates meetings and events, assists with travel, and supports communications and project tasks.

Proficiency in Microsoft Office Suite, virtual meeting platforms, and database systems is required. Ideal candidates will demonstrate exceptional organizational, interpersonal, and communication skills with the