Director's Executive Assistant — Scheduling & Office Ops

Lifespan; East Providence (RI); On-site; USD 30,000 - 50,000; Full time

Job summary

Lifespan seeks an experienced administrative assistant to provide secretarial and administrative support to the Director. The role emphasizes strong organizational and communication skills, with responsibility for calendar management, correspondence, and confidential information handling.

The position requires an Associate Degree in Secretarial Science or equivalent, plus two years of secretarial experience in a professional setting.

Qualifications

• Associate degree or equivalent knowledge is required.
• Two years of progressively responsible secretarial experience preferred.
• Strong typing and computer skills with proficiency in Windows, word processing, spreadsheets, databases and presentations.

Responsibilities

• Manages the Director's calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates department meetings and prepares agendas and materials.
• Answers calls, greets visitors, provides information and directs inquiries.
• Reviews, prioritizes and distributes incoming correspondence and prepares responses.
• Types, edits, proofs, and prepares documents including memos and reports.

Skills

Typing

Computer skills

Written communication

Verbal communication

Independent work

Education

Associate Degree in Secretarial Science

Tools

Windows

Word processing

Spreadsheets

Databases

Presentations

Job description

Lifespan seeks an experienced administrative assistant to provide secretarial and administrative support to the Director. The role emphasizes strong organizational and communication skills, with responsibility for calendar management, correspondence, and confidential information handling.

The position requires an Associate Degree in Secretarial Science or equivalent, plus two years of secretarial experience in a professional setting.