Executive Assistant & Confidential Secretary to Director

BronxCare Health System; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

BronxCare Health System is seeking a personal/Confidential Secretary for the Director of the department. You will monitor and prepare confidential correspondence, handle all related matters, schedule appointments, maintain the Director’s calendar, and prepare agendas.

The role requires 2-4 years of administrative/secretarial experience, a high school diploma or equivalent, professional training, and proficiency in MS Office (Excel, Word, PowerPoint).

Qualifications

• 2-4 years Administrative/Secretarial Experience required.
• High school diploma or equivalent
• Professional Training
• MS Office Suite required (Excel, Word, PowerPoint)

Responsibilities

• Establish positive relationships with patients, visitors, and staff.
• Contribute to Performance/Quality Improvement activities and CQI teams.
• Serve as confidential secretary for the Director; manage calendar and agenda.
• Prepare manuals for procedures and contract compliance reporting.
• Maintain files, records and data of the department; process payroll and HRF forms.
• Coordinate correspondence; prepare minutes; handle purchase requisitions and petty cash for the Director.
• Review rental leases for accuracy and signatures.
• Collaborate with Accounts Payable to obtain vendor numbers for Purchasing.
• Coordinate recall alerts and hospital communications.
• Assist Sr. VP and CFO scheduling during secretary absence.
• Prepare cash log sheets and balance/transaction reports.

Skills

Administrative experience

Communication skills

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

BronxCare Health System is seeking a personal/Confidential Secretary for the Director of the department. You will monitor and prepare confidential correspondence, handle all related matters, schedule appointments, maintain the Director’s calendar, and prepare agendas.

The role requires 2-4 years of administrative/secretarial experience, a high school diploma or equivalent, professional training, and proficiency in MS Office (Excel, Word, PowerPoint).