Diplomatic Programs Assistant

Southern Arkansas University; Anchorage, Northern (AK, KY); Hybrid; USD 48,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Generous leave

Paid parental leave (12 weeks)

Benefits package

Job summary

The Consulate of Canada in Anchorage is seeking a Program Assistant to provide administrative and operational support across programs, including political-economic or trade sections. You will organize meetings, arrange travel, handle procurement, maintain records, and liaise with internal and external stakeholders.

The role requires an advanced English proficiency, a college diploma or higher, and at least two years of relevant experience.

Qualifications

• Two+ years of full-time studies with college diploma or postsecondary diploma.
• Combination of education and minimum two years of relevant professional experience.
• Proof of education completion may be required.

Responsibilities

• Provides administrative and clerical support to program operations, including preparing correspondence, reports, and briefing materials;
• Organizes meetings, schedules appointments, and coordinates logistics for visits and events, including hospitality activities;
• Arranges travel and accommodation for program staff and visiting officials;
• Supports procurement, contracting, or program-related activities;
• Assists with financial processes, including processing payments, tracking expenditures, preparing financial documentation and maintaining financial records;
• Conducts basic research and compiles information;
• Maintains filing systems, databases, and contact lists;
• Liaises with internal and external stakeholders, and responds to routine inquiries;
• Maintains professional relationships with local contacts and service providers;
• Supports communications and monitors program-related media and social media;
• Assists committees and working groups by preparing documentation and coordinating logistics;

Skills

Administrative support

Office coordination

Scheduling meetings

Travel logistics

Documentation

Stakeholder communication

Education

College diploma or postsecondary diploma

Two years of relevant professional experience

Tools

Microsoft Office 365

Job description

The Consulate of Canada in Anchorage is seeking a Program Assistant to provide administrative and operational support across programs, including political-economic or trade sections. You will organize meetings, arrange travel, handle procurement, maintain records, and liaise with internal and external stakeholders.

The role requires an advanced English proficiency, a college diploma or higher, and at least two years of relevant experience.