Administrative Assistant - Anchorage, Alaska

Tidal Basin Group; Anchorage (AK); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading consulting firm seeks an Administrative Assistant for onsite administrative support in Anchorage, Alaska. This role focuses on ensuring efficient day-to-day operations through coordination, documentation management, and scheduling. Candidates should possess proficiency in Microsoft Office, effective communication skills, and strong organizational capabilities. Experience in an administrative role, particularly in government or grant-funded settings, is preferred. The role requires a high school diploma, with an associate degree being a plus.

Qualifications

• Minimum of one year of administrative experience.
• Experience in a government or grant-funded program setting is preferred.

Responsibilities

• Provide onsite administrative support to client representatives and program leadership.
• Maintain professional presence within the client’s office environment.
• Coordinate meetings and virtual meetings as directed.
• Prepare and proofread correspondence and reports.
• Maintain organized electronic and physical filing systems.
• Monitor travel coordination and documentation.

Skills

Proficiency in Microsoft Office Suite

Clear communication skills

Exceptional organizational skills

Time management skills

Ability to learn new computer applications

Education

High school diploma or equivalent

Associate degree preferred

Job description

THIS IS A TEMPORARY EMPLOYMENT OPPORTUNITY

Position Summary: The Administrative Assistant provides onsite administrative support directly to the client and program leadership team. This role is responsible for ensuring efficient day‑to‑day operations through professional coordination, documentation management, scheduling support, and general administrative assistance. The Administrative Assistant will report to the Project Manager.

Job Duties and Responsibilities include:

• Provide onsite administrative support to client representatives and program leadership.
• Maintain a professional presence within the client’s office environment.
• Coordinate meetings, conference calls, and virtual meetings as directed.
• Prepare meeting materials, and follow‑up documentation.
• Prepare, format, and proofread correspondence, reports, and presentations.
• Maintain organized electronic and physical filing systems.
• Develop, enter and maintain data in tracking systems or databases.
• Gather and analyze information.
• Assist with time tracking.
• Perform financial audits or reviews, process bills/vouchers, reimbursement requests, and receivables as needed.
• Produce briefing and training materials.
• Monitor and support travel coordination and travel documentation.
• Perform other administrative duties as assigned.
• Complete all required training.

Required Skills and Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to communicate clearly and appropriately over the phone and in writing.
• Must have exceptional organizational and time management skills.
• Ability to learn new computer applications including video conferencing on various platforms.

Required Education and Experience:

• Must have a high school diploma or equivalent; Associate degree preferred.
• Minimum of one (1) year of administrative experience.
• Experience supporting government, disaster recovery, or grant‑funded program setting is preferred.

Location: Anchorage, Alaska

Job Description Disclaimer: This position description incorporates the job's core responsibilities. It recognizes that other related duties not specifically mentioned might also be performed and that not all responsibilities may be carried out depending on operational needs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Upon hire, secondary employment and other employment restrictions must be disclosed and approved.

Tidal Basin Holdco, LLC, and its subsidiaries and affiliated companies, which include Tidal Basin Government Consulting, LLC are an Equal Employment Opportunity Employer.