Diocesan Administrative Assistant – Bilingual (English/Spanish)

Diocese-of-Austin; Austin (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

The Diocese of Austin is seeking an Administrative Assistant to support the Bishop, the Vicar General / Moderator of the Curia, and the Vicar for Priests. The role reports to the Vicar General and requires discretion and independent judgment in handling confidential information.

Responsibilities include managing calendars, travel arrangements, preparing documents, coordinating meetings, and assisting with clerical databases.

Qualifications

• Associate’s degree required; substitution with two years of related experience allowed.
• Four years of full-time related work experience.
• Fluency in English and Spanish (speaking, reading, writing).
• Must be a practicing Roman Catholic in good standing.
• Valid Texas driver’s license.

Responsibilities

• Support and uphold the diocese’s Catholic ministry and mission.
• Maintain calendars, coordinate meetings, and book travel.
• Prepare documents, correspondence, parish histories, and reports.
• Assist with clerical databases and mailing lists.
• Create presentation materials, agendas, and handouts.
• Coordinate administrative needs for meetings, conferences, and events.
• Respond to calls and messages; screen and route communications.

Skills

Writing and editing

Customer service

Confidentiality

English/Spanish bilingual

Time management

Independent work

Education

Associate’s degree

Tools

Word processing

Spreadsheets

Database software

Web browsers

Job description

The Diocese of Austin is seeking an Administrative Assistant to support the Bishop, the Vicar General / Moderator of the Curia, and the Vicar for Priests. The role reports to the Vicar General and requires discretion and independent judgment in handling confidential information.

Responsibilities include managing calendars, travel arrangements, preparing documents, coordinating meetings, and assisting with clerical databases.