Administrative Assistant

Archdiocese of San Antonio; Brandywine Summit (PA); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

Employee Assistance Program

Job summary

The Archdiocese of San Antonio is seeking a Part-Time Administrative Assistant to support the assigned department. The role reports to the Pastor and requires handling clerical tasks, phone operations, scheduling, and ensuring confidentiality of sensitive information.

Qualifications include a high school diploma, at least four years in an administrative role, Catholic faith, and bilingual Spanish/English. Candidates must have reliable transportation and a valid driver's license.

Qualifications

• High school diploma or equivalent required.
• Must be a practicing Catholic with a deep love for the church.
• Bilingual in Spanish and English.
• At least four years of experience in an administrative role providing direct support.
• Reliable transportation and a valid driver license.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information from records, email, minutes, and other documents; prepares summaries as needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Adheres to safety training and protects confidentiality of information.
• Follows Archdiocesan Code of Conduct and Faith and Morals policy.
• Performs other duties as assigned.

Skills

Detail oriented

Organized

Self-motivated

Team player

Written and verbal skills

Critical thinking

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday – Friday 9 am – 1pm

Reports to: Pastor

Benefits may include:

• Paid Holidays/Holy Days
• 403b Retirement
• Employee Assistance Program

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent

Experience

• Must be a practicing Catholic with a deep love for the church
• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.