Bilingual Administrative Coordinator - Part-Time

Archdiocese of San Antonio; San Antonio (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Archdiocese of San Antonio seeks an Administrative Assistant to support the Diaconate Office. The role handles reception, calls, and correspondence with confidentiality. The position is part-time (20 hours/week) with non-exempt status and local on-site work at the Pastoral Ministry Center in San Antonio.

Bilingual Spanish/English required, and diocesan experience is preferred. Responsibilities include meeting coordination, document preparation, newsletters, and event logistics.

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• Minimum five years in an administrative role supporting office operations.
• Bilingual in Spanish and English (read, write, speak).

Responsibilities

• Provide administrative support to the Diaconate Office.
• Coordinate meetings: invites, agendas, minutes, hospitality.
• File and retrieve documents; maintain digital/physical records.
• Create letters, reports, memos, and expense reports.
• Produce newsletters, flyers, brochures, and worship aids.
• Manage word processing, mail merges, spreadsheets, presentations, and data entry.
• Plan office events: venue, invites, registration, billing, etc.

Skills

Bilingual Spanish/English

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Problem-solving

Time management

Team collaboration

Confidentiality

Education

High school diploma

Associate’s degree preferred

Tools

Publisher

Zoom

Teams

Outlook

Job description

Archdiocese of San Antonio seeks an Administrative Assistant to support the Diaconate Office. The role handles reception, calls, and correspondence with confidentiality. The position is part-time (20 hours/week) with non-exempt status and local on-site work at the Pastoral Ministry Center in San Antonio.

Bilingual Spanish/English required, and diocesan experience is preferred. Responsibilities include meeting coordination, document preparation, newsletters, and event logistics.