Dining Services Admin & Operations Specialist

Harvey Mudd College; Claremont (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Harvey Mudd College in Claremont, CA seeks an attentive Dining Services Administrative Assistant to support daily office operations within the Dining Services team. The role emphasizes accuracy, multi-priority management, and professional service to students, faculty, staff, and guests.

Under supervision of the Senior Director for Dining Services and Facilities Events, you will process invoices, coordinate communications in English and Spanish, maintain records, and assist with budgets and

Qualifications

• Strong communication skills (verbal and written) and ability to work with diverse campus partners.
• Excellent organizational and recordkeeping abilities with attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and Workday with data entry focus.

Responsibilities

• Reconcile invoices for catering, retail, and board plans and coordinate with stakeholders.
• Process and track financial transactions and reports using Workday Financials.
• Coordinate campus communications in English and Spanish as needed.
• Maintain confidential files and orderly records in accordance with policies.
• Provide customer-focused service to students, faculty, staff, and external partners.

Skills

Verbal and written communication

Organizational skills

Confidentiality

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Workday

Job description

Harvey Mudd College in Claremont, CA seeks an attentive Dining Services Administrative Assistant to support daily office operations within the Dining Services team. The role emphasizes accuracy, multi-priority management, and professional service to students, faculty, staff, and guests.

Under supervision of the Senior Director for Dining Services and Facilities Events, you will process invoices, coordinate communications in English and Spanish, maintain records, and assist with budgets and