Facilities Operations Lead (On-Site)

The Claremont Colleges Services; Claremont (CA); On-site; USD 77,000 - 82,000; Full time

Job summary

Harvey Mudd College in Claremont, California is seeking a Facilities Operations Assistant Manager to support daily operations for the Facilities and Maintenance department. The role emphasizes budget control, invoice processing, and organizational excellence in a fast-paced environment.

You will manage front office expenditures, assist with board materials, supervise inventory and equipment, and coordinate cross-department communications to ensure reliable campus services and safety.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Three to five years of increasingly responsible administrative and/or operational experience.
• Proficiency in using Microsoft Office software and ability to learn new software and processes.
• Excellent oral, written, and interpersonal communication skills.

Responsibilities

• Manage front office supplies budget and control expenditures within established guidelines.
• Process all departmental invoices and prepare check requests for payment.
• Process staff expense reports for purchases with a P-card.
• Maintain inventory and oversee department office equipment (computers, printers, phones, etc.).
• Assist with preparing materials for Board of Trustee committee meetings and related tasks.

Skills

Budget management

Invoice processing

Office administration

Communication skills

MS Office

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Harvey Mudd College in Claremont, California is seeking a Facilities Operations Assistant Manager to support daily operations for the Facilities and Maintenance department. The role emphasizes budget control, invoice processing, and organizational excellence in a fast-paced environment.

You will manage front office expenditures, assist with board materials, supervise inventory and equipment, and coordinate cross-department communications to ensure reliable campus services and safety.