Digital Records & Data Integrity Associate

Niagara Machine, Inc.; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

On-the-job training

Job summary

Niagara Machine, Inc. is seeking a detail-oriented Digital Records Assistant to maintain accurate digital records and support daily administrative operations. You will enter data, scan and organize documents, verify accuracy, and ensure confidential handling of sensitive information.

The role involves creating basic reports, supporting filing and recordkeeping, and assisting with database updates. Strong attention to detail and ability to work independently are essential.

Qualifications

• High school diploma or equivalent required.
• Training in office administration, information management, or data processing is an advantage.
• Experience in data entry, digital records management, filing, or administrative support is preferred.

Responsibilities

• Enter, update, and maintain company information in digital databases and electronic record systems.
• Scan, upload, label, and organize documents for easy retrieval.
• Review records for accuracy, completeness, and consistency.
• Verify information and correct data entry errors when identified.
• Maintain organized digital filing systems for invoices, purchase orders, reports, and other business documents.
• Retrieve and provide requested records to authorized employees and departments.
• Assist with converting paper documents into electronic formats.
• Perform routine data checks to identify duplicate, missing, or outdated information.
• Maintain confidentiality and follow company policies for handling sensitive business information.
• Support administrative teams with document preparation, filing, and recordkeeping.
• Prepare basic reports and spreadsheets as required.
• Perform other related administrative duties assigned by management.

Skills

Data entry

Digital records management

Attention to detail

Organizational skills

Communication skills

Work independently

Team collaboration

Education

High school diploma or equivalent

Office administration / information management / data processing training

Tools

Microsoft Word

Microsoft Excel

Email applications

Job description

Niagara Machine, Inc. is seeking a detail-oriented Digital Records Assistant to maintain accurate digital records and support daily administrative operations. You will enter data, scan and organize documents, verify accuracy, and ensure confidential handling of sensitive information.

The role involves creating basic reports, supporting filing and recordkeeping, and assisting with database updates. Strong attention to detail and ability to work independently are essential.