Scan/Filing Clerk

Dutech Systems; Boston (MA); On-site; USD 32,000 - 52,000; Full time

Job summary

Dutech Systems is seeking a detail-oriented Records Clerk / Document Management Specialist to support our records management operations. The role involves scanning, indexing, organizing, and maintaining both electronic and paper records with a focus on accuracy and confidentiality.

You will handle data entry and ensure easy retrieval while following established procedures in a fast-paced environment, working independently to meet daily productivity and quality goals.

Qualifications

• Familiar with records management practices and filing standards.
• Basic computer skills including scanning and file management.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Scan, index, organize, and file electronic and paper records accurately.
• Maintain document integrity, confidentiality, and policy compliance.
• Retrieve and distribute records in response to routine requests.
• Perform accurate data entry and verify document information.
• Organize files for efficient storage and retrieval.
• Follow established records management procedures and filing standards.
• Assist with routine clerical tasks as assigned.
• Meet daily productivity and quality goals while maintaining accuracy.
• Lift, move, and organize file boxes as needed.
• Work independently with professionalism and accountability.

Skills

Records management

Document scanning

Data entry

Confidential records handling

Attention to detail

Independent work

Time management

Organization

Education

High school diploma or equivalent

Tools

EDMS

Job description

Skills: Records Management, Document Scanning, Electronic Filing, Document Indexing, Data Entry, File Organization, Records Retrieval, Document Control, Clerical Support, Microsoft Office, Computer Skills, Attention to Detail, Confidential Records Handling, Administrative Support, Time Management, Deadline Management, Independent Work, Record Maintenance, Document Processing, Filing Systems.

We are seeking a detail-oriented Records Clerk / Document Management Specialist to support our records management operations. The ideal candidate will be responsible for scanning, indexing, organizing, and maintaining both electronic and paper records while ensuring document accuracy, confidentiality, and easy retrieval. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Scan, index, organize, and file electronic and paper records accurately.
• Maintain document integrity, confidentiality, and compliance with organizational policies.
• Retrieve and distribute records in response to routine requests.
• Perform accurate data entry and verify document information.
• Organize files for efficient storage and retrieval.
• Follow established records management procedures and filing standards.
• Assist with routine clerical and administrative tasks as assigned.
• Meet daily productivity and quality goals while maintaining accuracy.
• Lift, move, and organize file boxes and records as needed.
• Work independently while maintaining a high level of professionalism and accountability.

Required Qualifications

• Basic computer proficiency, including document scanning and file management.
• Experience with accurate data entry.
• Knowledge of file organization and records management practices.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organizational skills.
• Ability to follow established procedures and policies.
• Ability to prioritize work and meet deadlines.
• Ability to lift and move file boxes.
• Strong ability to work independently with minimal supervision.

Preferred Qualifications

• Previous experience in records management, document control, clerical, or administrative support.
• Experience working with electronic document management systems (EDMS) is a plus.
• High school diploma or equivalent.