Digital Records Assistant

Niagara Machine, Inc.; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

On-the-job training

Job summary

Niagara Machine, Inc. is seeking a detail-oriented Digital Records Assistant to maintain accurate digital records and support daily administrative operations. You will enter data, scan and organize documents, verify accuracy, and ensure confidential handling of sensitive information.

The role involves creating basic reports, supporting filing and recordkeeping, and assisting with database updates. Strong attention to detail and ability to work independently are essential.

Qualifications

• High school diploma or equivalent required.
• Training in office administration, information management, or data processing is an advantage.
• Experience in data entry, digital records management, filing, or administrative support is preferred.

Responsibilities

• Enter, update, and maintain company information in digital databases and electronic record systems.
• Scan, upload, label, and organize documents for easy retrieval.
• Review records for accuracy, completeness, and consistency.
• Verify information and correct data entry errors when identified.
• Maintain organized digital filing systems for invoices, purchase orders, reports, and other business documents.
• Retrieve and provide requested records to authorized employees and departments.
• Assist with converting paper documents into electronic formats.
• Perform routine data checks to identify duplicate, missing, or outdated information.
• Maintain confidentiality and follow company policies for handling sensitive business information.
• Support administrative teams with document preparation, filing, and recordkeeping.
• Prepare basic reports and spreadsheets as required.
• Perform other related administrative duties assigned by management.

Skills

Data entry

Digital records management

Attention to detail

Organizational skills

Communication skills

Work independently

Team collaboration

Education

High school diploma or equivalent

Office administration / information management / data processing training

Tools

Microsoft Word

Microsoft Excel

Email applications

Job description

Job Description

Niagara Machine, Inc. is seeking a detail-oriented and organized Digital Records Assistant to support daily administrative operations by maintaining accurate digital records, entering information into company databases, organizing electronic documents, and ensuring that business records are properly stored and accessible. The successful candidate will assist with document management, data verification, record updates, and general administrative tasks while maintaining confidentiality and accuracy.

Key Responsibilities

• Enter, update, and maintain company information in digital databases and electronic record systems.
• Scan, upload, label, and organize documents for easy retrieval.
• Review records for accuracy, completeness, and consistency.
• Verify information and correct data entry errors when identified.
• Maintain organized digital filing systems for invoices, purchase orders, reports, and other business documents.
• Retrieve and provide requested records to authorized employees and departments.
• Assist with converting paper documents into electronic formats.
• Perform routine data checks to identify duplicate, missing, or outdated information.
• Maintain confidentiality and follow company policies for handling sensitive business information.
• Support administrative teams with document preparation, filing, and recordkeeping.
• Prepare basic reports and spreadsheets as required.
• Perform other related administrative duties assigned by management.

Qualifications And Requirements

• High school diploma or equivalent required.
• Additional training or certification in office administration, information management, or data processing is an advantage.
• Previous experience in data entry, digital records management, filing, or administrative support is preferred.
• Basic computer proficiency and familiarity with Microsoft Word, Excel, and email applications.
• Ability to type accurately and manage digital documents efficiently.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Ability to follow instructions, meet deadlines, and work independently or as part of a team.
• Ability to handle confidential information responsibly.
• Willingness to learn company software, databases, and internal recordkeeping procedures.

Benefits

• Competitive annual salary based on experience and qualifications.
• Health, dental, and vision insurance, subject to company eligibility and plan availability.
• Paid time off and holidays in accordance with company policy.
• Retirement savings plan, if offered by the company.
• On-the-job training and professional development opportunities.
• Supportive and professional working environment.
• Opportunities for career growth within administrative and operations departments.
• Stable, full-time employment opportunity.
• Access to the tools and resources needed to perform assigned duties.