Digital Project Manager - Ad Agency

Spectraforce Technologies, Inc.; Waukegan (IL); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks a Digital Project Manager for a 12-month contract in Mettawa, IL (Hybrid: 3 days onsite, 2 days from home).

You will manage digital projects including websites, emails, banner ads and applications, collaborating with the Digital team to ensure timely, on-budget delivery. The role emphasizes ownership, strong technical understanding of websites (AEM, HTML, UI/UX), and adherence to branding and compliance guidelines.

Qualifications

• Bachelor degree required.
• 3-5+ years project management experience required.
• Excellent communications skills: verbal, presentation, written.
• High energy, positive, organized individual in a high-visibility role.
• Ability to manage high-volume project scope in a fast-paced creative environment.
• Great collaborator with attention to both big picture and details.

Responsibilities

• Prepare or review project documentation, such as functional requirements, to ensure digital submissions are prepared correctly.
• Manage internal coordination of projects and resource scheduling for assigned project load.
• Attend all client meetings with the account manager and serve as key point of contact to ensure key information is being quickly communicated to all involved stakeholders.
• Facilitate ongoing, timely and accurate communications to ensure all projects are completed on time and within budget.
• Assist Associate Director, Digital and Digital Account Manager with providing estimates and timelines.
• Assist with billing and ensure billing is completed on schedule.
• Track time on a daily basis.

Skills

Digital project management

Project coordination

Communication skills

Prioritization & multi-tasking

High-volume, fast-paced environment

Pharma/Agency experience

UI/UX awareness

Education

Bachelor degree

Tools

AEM

HTML

SEO

Analytics

UI/UX

Job description

Digital Project Manager - Ad Agency

12 months

Mettawa, IL (Hybrid; 3 days onsite and 2 days from home)

Top 3 - 5 Skills Nee ded for each role

• Digital project management experience (websites, emails, banner ads, applications, field tools) - takes ownership and is proactive in the scheduling of resources.
• Strong website and digital knowledge (AEM, website, UI/UX, basic HTML, SEO, analytics) - they do not need to be a developer, but should have technical understanding.
• Strong project coordination and workflow management - will be coordinating a lot of simultaneous projects with numerous resources and varying processes.
• Pharma/Agency experience preferred

Job Description

Digital Project Manager - Ad Agency

PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES

The Digital Project Manager is a full-time contract position that works closely with the Digital team to help manage digital projects including field tools, websites, emails, banner ads and applications.

KNOWLEDGE / SKILLS

• Experience managing a variety of digital projects.
• Maintain knowledge of Client's guidelines including, but not limited to, corporate branding, promotional material development, Veeva submission, material review process and corporate compliance.
• Experience with HTML development and constraints, SEO measurement/management and Digital/mobile metrics
• Knowledge in AEM (Adobe Experience Management), website development, and UI/UX.
• Maintain an intimate understanding of the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals and reviews, production and archiving.
• Demonstrate critical creative thinking and problem solving skills.
• Demonstrate clear and concise written and verbal communication skills.
• Demonstrate the ability to prioritize and multi-task to maximize productivity and manage workload.
• Possess ability to work in a high-volume, rapidly paced environment.

PROJECT/PROCESS MANAGEMENT

• Prepare or review project documentation, such as functional requirements, to ensure digital submissions are prepared correctly.
• Manage internal coordination of projects and resource scheduling for assigned project load.
• Attend all client meetings with the account manager and serve as key point of contact to ensure key information is being quickly communicated to all involved stakeholders.
• Facilitate ongoing, timely and accurate communications to ensure all projects are completed on time and within budget.
• Assist Associate Director, Digital and Digital Account Manager with providing estimates and timelines.
• Assist with billing and ensure billing is completed on schedule.
• Track time on a daily basis.

ACCOUNTABILITY / SCOPE

• Reports onsite to Client's Ad Agency Associate Director, Digital Accounts
• Partners with creative team on project initiatives
• Adherence to all company-wide financial policies

QUALIFICATIONS

• Bachelor degree required
• 3-5+ years project management experience required
• Excellent communications skills: verbal, presentation, written
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Ability to manage high volume project scope in a fast-paced creative environment
• Great collaborator with ability to focus on both the big picture and small details