Digital Project Manager – Ad Agency

Planet Pharma; Mettawa (IL); On-site; USD 41,000 - 55,000; Full time

Job summary

Planet Pharma is seeking a Digital Project Manager for a full-time contract to manage digital projects such as field tools, websites, emails, banners and apps. The role emphasizes agency workflow, collaboration across teams, and adherence to branding and compliance guidelines.

The ideal candidate has 3-5+ years in project management, strong written and verbal communication, and hands-on experience with HTML development, SEO, AEM, and UI/UX considerations in a fast-paced environment.

Qualifications

• 3-5+ years project management experience required.
• Experience managing a variety of digital projects.
• Familiar with branding guidelines and promotional materials.
• Knowledge of HTML development and digital metrics.
• Experience with AEM and UI/UX concepts.
• Strong communication and collaboration skills.

Responsibilities

• Prepare or review project documentation and functional requirements.
• Coordinate internal resources and scheduling for project load.
• Attend client meetings with account manager and relay information to stakeholders.
• Facilitate timely communications to keep projects on time and budget.
• Assist with estimates, timelines, and billing coordination.
• Track project time on a daily basis.

Skills

Digital project mgmt

Brand guidelines

Promotional materials

Veeva submission

Compliance

HTML development

SEO metrics

Digital analytics

AEM

UI/UX

Agency workflow

Critical thinking

Communication

Prioritization

High-volume environment

Education

Bachelor degree

Tools

AEM

Job description

Target PR Range: 30-40/hr

*Depending on experience

PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES

The Digital Project Manager is a full-time contract position that works closely with the Digital team to help manage digital projects including field tools, websites, emails, banner ads and applications.

KNOWLEDGE / SKILLS

• Experience managing a variety of digital projects.
• Maintain knowledge ofguidelines including, but not limited to, corporate branding, promotional material development, Veeva submission, material review process and corporate compliance.
• Experience with HTML development and constraints, SEO measurement/management and Digital/mobile metrics
• Knowledge in AEM (Adobe Experience Management), website development, and UI/UX.
• Maintain an intimate understanding of the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals and reviews, production and archiving.
• Demonstrate critical creative thinking and problem solving skills.
• Demonstrate clear and concise written and verbal communication skills.
• Demonstrate the ability to prioritize and multi-task to maximize productivity and manage workload.
• Possess ability to work in a high-volume, rapidly paced environment.

PROJECT/PROCESS MANAGEMENT

• Prepare or review project documentation, such as functional requirements, to ensure digital submissions are prepared correctly.
• Manage internal coordination of projects and resource scheduling for assigned project load.
• Attend all client meetings with the account manager and serve as key point of contact to ensure key information is being quickly communicated to all involved stakeholders.
• Facilitate ongoing, timely and accurate communications to ensure all projects are completed on time and within budget.
• Assist Associate Director, Digital and Digital Account Manager with providing estimates and timelines.
• Assist with billing and ensure billing is completed on schedule.
• Track time on a daily basis.

ACCOUNTABILITY / SCOPE

• Reports onsite to Ad Agency Associate Director, Digital Accounts
• Partners with creative team on project initiatives
• Adherence to all company-wide financial policies

QUALIFICATIONS

• Bachelor degree required
• 3-5+ years project management experience required
• Excellent communications skills: verbal, presentation, written
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Ability to manage high volume project scope in a fast-paced creative environment
• Great collaborator with ability to focus on both the big picture and small details