Project Coordinator

Kelly Services; Illinois; Hybrid; USD 52,000 - 68,000; Full time

Job summary

Kelly Services is seeking a Project Coordinator for a hybrid on-site role in Mettawa, IL. The candidate will support project managers, coordinate schedules, and ensure milestones are met within budget while communicating across internal teams and clients.

Responsibilities include maintaining status reports, managing routes through approval processes, and leveraging tools like Kantata and Workfront. A bachelor’s degree and ad agency experience are preferred.

Qualifications

• Bachelor degree required
• Prefer project management experience managing similar workloads
• 0-1 year of ad agency experience preferred (minimum); project management and pharmaceutical experience a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• General understanding of project lifecycles (print or digital) and different project management methodologies/styles
• High energy, positive, organized individual who is

Responsibilities

• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Manages administrative tasks, like maintaining status reports and timelines, as directed by the Project Manager
• Captures and distributes key meeting discussion points, action items and next steps during status meetings with internal teams and clients
• Setup and manage routes for projects through the internal agency approval process (Kantata, Workfront)
• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Promotional Material Review Process
• Coordinate interactive resources with studio/programming/creative leads
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, specsheets, estimate tracking, etc.)
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
• Demonstrate clear and concise written and verbal communication skills
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and othersystems (Kantata/Mavenlink, Workfront)

Job description

Job Description

FindingaHybridjobthatfitsyourlifestyleisn'talwayseasy.That'swhereKellycomesin.We'reseekingaProjectCoordinatorItoworkapatpremierclientinMettawa,IL60045.

PayrateandShift

lJobDuration:6+Month

lShift:1stShift,Hybridon-site3days/week

JobSummary

• TheProjectSpecialistsupportstheProjectManagerintheplanning,scheduling,coordination,andexecutionofallprojects(printanddigital)withinAdAgency(A3).


• Thisrolehelpsmaintainprojectmomentumbycoordinatingdailyactivities,trackingdeliverables,preparingdocumentation,andsupportingcommunicationacrossinternalteamsandbrandstakeholderstohelpensureprojectsstayonschedule,onbudget,andonstrategy.

KeyResponsibilities

• Developprojectschedules,allocateresourcesandcommunicateprojectstatusandschedulestoallkeystakeholdersandensuredeliverablesandkeymilestonesaremetontimeandwithinbudget


• Managesadministrativetasks,likemaintainingstatusreportsandtimelines,asdirectedbytheProjectManager


• Capturesanddistributeskeymeetingdiscussionpoints,actionitemsandnextstepsduringstatusmeetingswithinternalteamsandclients


• Setupandmanageroutesforprojectsthroughtheinternalagencyapprovalprocess(Kantata,Workfront)


• UnderstandtheMedical/Legal/Regulatory(Veeva)reviewprocessandprepareallassetsanddocumentationforsubmissionandreviewinaccordancewith PromotionalMaterialReviewProcess


• Coordinateinteractiveresourceswithstudio/programming/creativeleads


• Create,compile,andmaintainprojectanddepartmentdocumentationasneeded(technicaldocumentation,serverfolderstructure,specsheets,estimatetracking,etc.)


• UnderstandtheAgencyWorkflowProcessincludingprojectinitiationandkickoff,collaboration,necessaryapprovals,productionandarchiving


• Demonstrateclearandconcisewrittenandverbalcommunicationskills


• Demonstratetheabilitytoprioritizeandmulti-tasktoenhanceproductivityandmanageworkload


• Possessabilitytoworkinahigh-volume,rapidlypacedenvironment


• ProficiencyusingtheMicrosoftSuiteofproducts(Outlook,Word,Excel,PowerPoint,Teams,SharePoint)andothersystems(Kantata/Mavenlink,Workfront)

QualificationsandExperience

• Bachelordegreerequired


• Preferprojectmanagementexperiencemanagingsimilarworkloads


• 0-1yearsofadagencyexperiencepreferred(minimum);projectmanagementandpharmaceuticalexperienceaplus


• Strongattentiontodetailandexcellentcommunicationsskills:verbal,presentation,written


• Generalunderstandingofprojectlifecycles(printordigital)anddifferentprojectmanagementmethodologies/styles


• Highenergy,positive,organizedindividualwhois