Development & Construction Project Administrator

SimonCRE; Scottsdale, Northern (AZ, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

SimonCRE is seeking a Development and Construction Administrative Coordinator in Scottsdale, AZ to provide essential administrative support to the Development and Construction teams. You will organize files, track tasks, manage calendars, and help keep project information accurate and accessible to ensure timely delivery.

The ideal candidate is highly organized, detail-oriented, and responsive in a fast-paced environment, with strong communication skills and experience with office software.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Word and Excel; calendar management and general technology.
• Experience with Mac iOS is a plus; real estate experience preferred; valid driver’s license.

Responsibilities

• Provide proactive administrative support across all active development and construction projects, ensuring electronic files, contracts, reports, and correspondence are well-organized and up to date.
• Take detailed notes during meetings, assist with scheduling, logistics, agenda preparation, and follow-up documentation.
• Monitor project timelines, milestones, and deliverables using internal task management systems to keep teams aligned and accountable.
• Assist in submission and tracking of check requests, expense reimbursements, and invoices related to development activities.
• Handle utility account applications, initiate billing setups, and ensure timely payments.
• Provide administrative support for permitting, submittals, entitlements, and municipal coordination efforts.
• Maintain current contact databases and vendor records for the Development and Construction departments.
• Draft, format, and proof routine correspondence and reports as needed.
• Assemble lender and tenant due diligence packages and deliverables under project leads’ direction.
• Review applications and signage postings.
• Coordinate neighborhood letter mailings in partnership with Development Associates.
• Act as a liaison to streamline document sharing and task coordination between departments.
• Assist in updating CRM schedules, reporting tools, and internal dashboards to support project visibility.
• Take on other team-supportive administrative tasks and special projects as assigned.]

Skills

Communication

Task management

Microsoft Office

Excel

Calendar management

Mac iOS

ClickUp

Commercial real estate

Driver's license

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

ClickUp

Job description

SimonCRE is seeking a Development and Construction Administrative Coordinator in Scottsdale, AZ to provide essential administrative support to the Development and Construction teams. You will organize files, track tasks, manage calendars, and help keep project information accurate and accessible to ensure timely delivery.

The ideal candidate is highly organized, detail-oriented, and responsive in a fast-paced environment, with strong communication skills and experience with office software.