Development Associate

SimonCRE; Scottsdale (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A real estate development firm in Scottsdale is looking for a Development Associate. In this role, you will support retail development projects through the phases of entitlement and permitting. The ideal candidate has strong organizational and communication skills, with a minimum of a high school diploma and 2+ years in a project coordination role. Proficiency in Microsoft Office and project management software is preferred. This position offers minimal local travel and requires exceptional multitasking ability.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in an administrative or project coordination role preferred.
• Exceptional organizational skills with a proven ability to prioritize multiple projects.

Responsibilities

• Initiate outreach to and solicit proposals from consultants and vendors.
• Maintain the central project task database for accuracy.
• Prepare and coordinate the submission of permit applications.
• Work closely with the development team to achieve collective goals.

Skills

Exceptional organizational skills

Excellent communication skills

Proficient with Microsoft Office

Proactive and resourceful problem solver

Ability to prioritize multiple projects

Education

High school diploma or equivalent

2+ years experience in project coordination or administration

Tools

Project management software (e.g. ClickUp, Asana)

Job description

SimonCRE is seeking a highly organized and detail-oriented Development Associate to join our dynamic team in Scottsdale. This role is pivotal in supporting our retail development projects through the complex phases of entitlement and permitting. The ideal candidate will be a master of organization and communication, capable of managing intricate project details with precision in a fast-paced environment.

You will be the central hub for project information, ensuring that consultant proposals are secured, contracts are processed, and critical deadlines stipulated by tenant leases are meticulously tracked and met. This position is perfect for someone who thrives on creating order, excels at follow-through, and is motivated by contributing to the tangible success of a collaborative team.

Key Responsibilities

• Initiate outreach to and solicit proposals from a variety of consultants and vendors, including those for environmental, design, and engineering services.
• Prepare and process vendor contracts and invoices for Project Manager approval.
• Project Tracking & Documentation
• Maintain the central project task database, ensuring all information is accurate and up-to-date.
• Develop and manage tenant-specific project schedules, tracking key dates, deliverables, and Landlord Work Letter (LLWL) milestones.
• Organize and maintain all project documentation, including contracts, proposals, and permit applications.
• Assist the Project Manager by understanding and tracking the requirements and timelines of Authority Having Jurisdiction (AHJ) for both entitlement and permitting processes (civil, building, signage, etc.).
• Prepare and coordinate the submission of permit applications and other critical documents.
• Team Collaboration & Process Improvement
• Work closely with the development team to ensure high standards of execution and achieve collective goals.
• Contribute to the development and refinement of project management systems and workflows to increase efficiency and accuracy.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Required Education, Experience & Skills:
• High school diploma or equivalent.
• Valid Driver’s License.
• Exceptional organizational skills, with a proven ability to prioritize multiple projects simultaneously and meet strict deadlines.
• Excellent communication skills to exchange information with others accurately.
• A proactive and resourceful problem-solver who is comfortable asking questions and seeking clarity.
• Proficient with Microsoft Office, including Word and Excel, as well as calendar management and general technology.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Preferred Education, Experience & Skills:
• 2+ years of experience in an administrative or project coordination role, preferably within real estate, construction, or architecture.
• Working experience with commercial real estate, including entitlement and permitting processes.
• Familiarity with reading and interpreting lease agreements.
• Experience with Mac iOS is a plus.
• Experience with project management software (e.g., ClickUp, Asana, Monday.com).

Supervisory Responsibilities

• None

Travel Required

• Minimal local travel only.

Work Environment and Physical Demands

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position operates in a general office environment.
• The role requires the ability to remain in a stationary position for long periods.
• This role requires minimal lifting and carrying of up to 25 pounds.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SimonCRE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.