Development Associate (Frontline Support), School of Law

The University of Texas at Austin; Utah; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Retirement plan

Tuition assistance

Shuttle access

Library access

Job summary

The University of Texas School of Law is seeking a Development Associate (Frontline Support) to assist the Development Office with daily administrative tasks and staff support. The role supports gift officers, stewardship communications, and event planning, contributing to the school’s donor engagement efforts.

Responsibilities include coordinating meetings, travel, and reimbursements, aiding portfolio management, and handling invoices and documentation with attention to detail.

Qualifications

• Bachelor's degree required with fundraising experience.
• Strong written and verbal communication skills.
• Experience with project management and administrative duties.
• Ability to work independently and in teams with attention to detail.

Responsibilities

• Provide frontline support to gift officers and staff, coordinate meetings and travel, and manage documentation.
• Assist with portfolio management, proposal tracking, and donor forecasting.
• Prepare stewardship materials and support letter projects and mailings.
• Collaborate with university staff on events and alumni activities.
• Help process invoices and maintain invoicing records during peak cycles.

Skills

Fundraising support

Communication skills

Project management

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Asana

Zoom

Job description

Job Posting Title: Development Associate (Frontline Support), School of Law ----

Hiring Department: School of Law ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Non-Exempt from FLSA ----

Earliest Start Date: Immediately ----

Position Duration: Expected to Continue ----

Location: UT MAIN CAMPUS ----

Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Development Associate (Frontline Support) will assist the School of Law Development Office with staff support needs and daily administrative responsibilities.

Responsibilities

• Frontline Gift Officer Support: Assist in the coordination of activities for various gift officers and other staff members as assigned, providing support that allows for efficient and effective use of their time. Serve as a resource of information for assigned gift officers. Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner. Support portfolio management, goal setting, proposal preparation, and strategy development and execution, including stewardship as required for donors. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting, and with recording reports, letters, proposals, and gift agreements.
• Stewardship Communications Support: Assemble, prepare, and mail stewardship materials at the direction of ARD Stewardship. Maintain mailing supplies and keep a record of items sent. Provide administrative support for the Student Letters Project and the Faculty Endowment Letters Project by assembling letter packets, preparing mailings, and tracking which letters have been sent.
• Collaboration & Event Support: Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the School of Law. Assist with planning and execution of various events, such as School of Law alumni events and campus visits.
• Firm Giving Support: Prepare and distribute invoices to partner law firms (13 firms) during the May 1 to August 31 invoicing cycle at the direction of the program manager. Maintain organized invoice records, track incoming firm gifts against outstanding invoices, and provide status updates as needed. Provide administrative support for the annual Firm Giving impact report each spring by gathering and compiling gift and invoice data.
• Other related functions and duties as assigned.

Required Qualifications

• Bachelor's degree. One year of experience assisting with fundraising programs and/or performing complex administrative functions.
• Highly effective communication skills (written, verbal, and interpersonal).
• Project management skills.
• Capable of working independently and under pressure, while also engaging in collaboration between teams.
• Excellence in problem-analyzing, problem-solving, and customer service.
• Demonstrated high attention to details and accountability.
• Ability to use discretion and maintain integrity and professionalism.
• High degree of proficiency in computer applications, including Microsoft Office, Asana and Zoom.
• Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required administrative and/or fundraising experience.
• Experience with VIP database and DEFINE.
• Working knowledge of UT Austin's policies and procedures.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire. Accept supervision and feedback. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet d