Administrative Associate, School of Law

The University of Texas at Austin; Utah; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive health benefits

Tuition assistance

Paid time off and holidays

Access to UT libraries and resources

Shuttle/Transit benefits

Job summary

The University of Texas School of Law seeks an Administrative Associate to provide high-level administrative support for Career Services operations in a fast-paced environment.

Responsibilities include coordinating student programs, securing venues, managing RSVPs, and communicating with employers. The role also involves updating documents and the CSO website, supporting front desk activities, and collaborating with staff to deliver educational content.

Qualifications

• Bachelor's degree required with clerical experience.
• Excellent organizational and communication abilities.
• Strong computer literacy and attention to detail.
• Ability to work with minimal supervision and manage multiple tasks.
• Professional demeanor and reliable collaboration with team.

Responsibilities

• Coordinate student programs, room reservations, RSVPs, and logistics.
• Arrange off-site venues and coordinate contracts when needed.
• Create and edit documents, spreadsheets, and reports.
• Communicate with employers ahead of events and manage contacts.
• Update CSO website and provide front desk support as needed.

Skills

Clerical experience

Organizational skills

Communication skills

Computer skills

Multitasking

Time management

Education

Bachelor's degree

Tools

MS Office

Job description

Job Posting Title

Administrative Associate, School of Law

Hiring Department

School of Law

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Administrative Associate provides high-level administrative support for Career Services operations within the School of Law in a fast-paced, dynamic environment.

Responsibilities

• Work closely with the counseling team to handle all aspects of student programming including securing room reservations, advertising, collecting RSVPs, ordering food, coordinating with speakers, setting up media services and day-of logistics.
• In the event a program must be held off-site, secure venues and coordinate contracts.
• Create and edit documents, spreadsheets and reports related to these programs.
• Communicate, coordinate and meet with employers ahead of events.
• Manage employer contact data.
• Assist staff with accessing, training and troubleshooting on our technology platforms.
• Update and edit the CSO website.
• Perform other technical duties as assigned.
• Coordinate and work collaboratively with the counseling and administrative staff to design, edit, produce, and deliver educational and marketing content and communication pieces in print or digital formats.
• Provide front desk support, serving as the backup to our Administrative Associate whose primary functions are to manage front desk activities, during absences and breaks.
• Crosstrain with staff to provide support on other administrative functions.
• Liaise with constituents and respond to their inquiries.
• Other related responsibilities and functions as assigned.

Required Qualifications

• Bachelor's degree and one year of relevant experience.
• Clerical experience.
• Ability to work with minimal supervision and exercise independent judgment.
• Excellent organizational skills and oral and written communication skills.
• Excellent computer skills.
• Attention to detail and problem-solving experience.
• Ability to prioritize responsibilities, manage multiple concurrent projects.
• Professional demeanor.

Preferred Qualifications

• Bachelor's degree and three years' experience coordinating or administering a program.
• Experience working in career services in a law school or other higher education setting.
• Advanced MS Office Suite skills including high proficiency with MS Excel.
• Experience with creating and editing digital media content.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. On-site work is the normal expectation for this position with the possibility of limited remote work based on peak periods and departmental needs.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest