Development Associate (Frontline Support), School of Law

The University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Tuition assistance

Shuttle/Transit benefits

Library access

Job summary

The University of Texas at Austin's School of Law is seeking a Development Associate (Frontline Support) to provide staff support and daily administrative duties for the Development Office. This position emphasizes coordination, donor communications, and event support on campus.

Responsibilities include assisting gift officers, preparing stewardship materials, coordinating meetings, travel, reimbursements, and invoicing, with opportunities to contribute to donor strategies and reporting.

Qualifications

• Bachelor's degree and at least one year of fundraising or complex admin experience.
• Strong written, verbal, and interpersonal communication.
• Proficiency in Microsoft Office; experience with databases is a plus.
• Ability to work independently and under pressure with teamwork.
• Excellent organizational skills and attention to detail.

Responsibilities

• Support frontline staff and gift officers by coordinating meetings and travel.
• Assist with portfolio management, proposals, and donor forecasting.
• Prepare stewardship materials and assist with letter projects and mailings.
• Collaborate with development staff to plan events and campus visits.
• Process invoices and maintain vendor and gift records.

Skills

Communication skills

Project management

Administrative support

Detail-oriented

Problem solving

Education

Bachelor's degree

Tools

Asana

Zoom

Job description

Job Posting Title:

Development Associate (Frontline Support), School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Development Associate (Frontline Support) will assist the School of Law Development Office with staff support needs and daily administrative responsibilities.

Responsibilities

• Frontline Gift Officer Support: Assist in the coordination of activities for various gift officers and other staff members as assigned, providing support that allows for efficient and effective use of their time. Serve as a resource of information for assigned gift officers. Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner. Support portfolio management, goal setting, proposal preparation, and strategy development and execution, including stewardship as required for donors. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting, and with recording reports, letters, proposals, and gift agreements.
• Stewardship Communications Support: Assemble, prepare, and mail stewardship materials at the direction of ARD Stewardship. Maintain mailing supplies and keep a record of items sent. Provide administrative support for the Student Letters Project and the Faculty Endowment Letters Project by assembling letter packets, preparing mailings, and tracking which letters have been sent.
• Collaboration & Event Support: Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the School of Law. Assist with planning and execution of various events, such as School of Law alumni events and campus visits.
• Firm Giving Support: Prepare and distribute invoices to partner law firms (13 firms) during the May 1 to August 31 invoicing cycle at the direction of the program manager. Maintain organized invoice records, track incoming firm gifts against outstanding invoices, and provide status updates as needed. Provide administrative support for the annual Firm Giving impact report each spring by gathering and compiling gift and invoice data.
• Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree. One year of experience assisting with fundraising programs and/or performing complex administrative functions. Highly effective communication skills (written, verbal, and interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office, Asana and Zoom. Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required administrative and/or fundraising experience. Experience with VIP database and DEFINE. Working knowledge of UT Austin's policies and procedures.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire. Accept supervision and feedback. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines, attend events, or accommodate travel. On-site work is the normal expectation for this position in the first six months, but remote work up could be considered based on the successful completion of that probationary period.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.